General Administration Assistant (AU Construction) - Patrick Ung

Join an Australian residential construction business as a General Administration Assistant, working fully remote from the Philippines. This is a broad, stable role with a team that wants you to grow with the business and put AI tools to work on the day-to-day.

Role Summary

The General Administration Assistant owns the purchase-to-pay cycle for the business, from raising purchase orders through to processing supplier invoices and reconciling supplier statements, while keeping accounting and project management records accurate and up to date. Day to day, you will match invoices against purchase orders and delivery records, chase discrepancies, missing invoices and credits, handle supplier and subcontractor correspondence, and keep project and job files organised and easy to find. You will also provide general office support, including data entry, filing and document management, and be encouraged to learn new software and AI tools that streamline how administration gets done. The role supports the wider team and is a long-term position for someone who wants to build a career within the business.

Key Responsibilities

• Process supplier invoices accurately and on time, matching them against purchase orders and delivery records

• Raise and manage purchase orders, ensuring correct pricing, quantities and supplier details

• Reconcile supplier statements and follow up on discrepancies, missing invoices and credits

• Maintain accurate records across accounting and project management systems

• Support general office administration, including data entry, filing and document management

• Assist with supplier and subcontractor correspondence and general enquiries

• Keep project and job files up to date, organised and easy to find

• Learn and use new software and AI tools to streamline administration and improve day-to-day operations

• Provide general support to the wider team as required to keep the business running smoothly

What We Are Looking For

• Previous administration experience, ideally within a construction or trades business, with construction industry experience highly regarded

• Solid understanding of the purchase-to-pay process (PO, delivery, invoice, payment)

• Familiarity with GST on Australian supplier invoices

• Strong attention to detail and accuracy when working with numbers and records

• Well organised, able to manage competing tasks and deadlines with minimal supervision

• Comfortable learning new software and systems quickly

• Familiar with, or enthusiastic about, applying AI tools to improve productivity

• Excellent written and spoken English

• Demonstrated employment stability, with a preference for candidates who have stayed with previous employers for around two years or more

• A genuine interest in building a long-term career within the business and growing alongside the team

Requirements

• Stable work-from-home setup (reliable internet, laptop/desktop, quiet workspace)

• Proactive attitude, able to follow up suppliers, subcontractors and the wider team without being prompted

• Available to work Australian business hours

Benefits

• Full-time, work-from-home

• Long-term, stable role with a growing business and room to develop your career

• Training and support provided

• Supportive team with the freedom to use AI tools to work smarter