General Administrator

Job Title - General Administrator

Role Details

• Reporting To: Company Secretarial

• Team: Administration & Operations Support

• Location: Waterford Office

• Flex Working: Hybrid options available

• Status: Part-Time (with option for Full-Time)

Who We Are

At Fitzgerald Power, we have spent decades building a top-tier team of experts dedicated to delivering innovative and strategic accountancy services. As one of Ireland’s fastest growing accountancy firms, we are not just advisors, we are partners in growth, working closely with clients to navigate challenges and seize opportunities.

The Role

We are seeking a detail-oriented and dependable General Administrator to join our growing team. This role is offered on a part-time basis with the option
for full-time. The primary focus of the role is to manage client records, maintain statutory compliance, and provide general administrative support across the firm. Reception duties are strictly secondary and required only on an ad-hoc basis for cover (e.g., during receptionist leave or absence).

What will you do?

• Client Records Management: Update and maintain client company records, ensuring quality assurance on data held in internal systems and external databases.

• Reporting & Data Extraction: Extract information and generate reports from company systems as required.

• Document Preparation & Filing: Prepare documents for signature; review and collate information from documents and emails; manage hard copy and soft copy documents including scanning and filing.

• Document Flow: Monitor and review incoming and outgoing documents.

• Statutory & Compliance Support: Assist in maintaining company books and preparing statutory filings. Assist the team in preparing annual compliance documentation.

• AML & Data Protection: Monitor and maintain AML compliance for all clients and ensure strict compliance with data protection legislation (GDPR) in handling personal data.

• Communication & Follow-up: Respond to internal and client queries and follow up as appropriate.

• Business Support: Provide general support and assistance to other areas of the business when required.

• Reception Cover (Ad-Hoc Only): Provide cover for the reception desk strictly on an occasional/ad-hoc basis when the primary receptionist is on leave or absent (handling post, greeting visitors, answering phone calls, and managing meeting room setups).

What will you bring?

• Strong administrative and organizational skills with high attention to detail.

• Proficiency in data entry, client record management, and document collation.

• Familiarity with compliance standards, GDPR, and AML requirements is a plus.

• Excellent communication skills for dealing with client and internal queries.

• A flexible, collaborative approach to assist across different practice areas and provide front-desk cover when needed.