Global Finance Assistant

JOB OVERVIEW

The Finance team plays a crucial role in the success of Billion Dollar Boy Group (BDB), ensuring the business operates efficiently, remains financially healthy, and has access to accurate and timely financial information to support decision-making.

We are looking for a proactive, highly organised and detail-oriented Global Finance Assistant to join our team on a 12-month fixed-term contract to provide maternity cover.

Working closely with the Global Finance Manager and Global Head of Finance, you will support the day-to-day financial operations across our global group of companies, including BDB Ltd, BDB Inc, IMCompanion and Creator Authority Inc.

This is a varied, hands-on role covering key accounting processes, including raising sales invoices, processing and reconciling supplier invoices, bank reconciliations and maintaining accurate financial records across multiple entities.

You'll play an important part in ensuring our finance processes run smoothly, taking ownership of your responsibilities while maintaining a high level of accuracy and attention to detail.

We're looking for someone who is comfortable working in a fast-paced, international agency environment, takes initiative and is always looking for opportunities to improve processes and find smarter, more efficient ways of working.

As Global Finance Assistant, you'll take ownership of key financial processes across the BDB Group, ensuring transactions are processed accurately, deadlines are met and financial information is maintained to a high standard.

You'll work closely with the wider Finance team and stakeholders across the business, proactively resolving queries, improving processes and supporting the smooth running of our global finance operations.

Accounts Payable & Purchase Ledger

• Multi-currency transactions: Ensure accurate processing and reconciliation of transactions across GBP, USD and other currencies, investigating and resolving any foreign exchange discrepancies.

• Influencer invoice management: Carry out daily checks to ensure all influencer invoices have been successfully imported from Companion into Xero, reviewing and posting invoices with accurate coding, clear descriptions and appropriate supporting information.

• Project cost allocation: Ensure influencer and other project-related costs are correctly linked to the relevant Salesforce opportunities, investigating and resolving any discrepancies.

• Purchase invoice processing: Process all other supplier invoices and business overheads in Xero daily, ensuring accurate nominal coding, VAT treatment and appropriate approval.

• Supplier reconciliations: Regularly reconcile supplier statements, identifying missing invoices or discrepancies and ensuring all costs are accurately captured ahead of month-end close.

• Unallocated transactions: Investigate and resolve unmatched payments, unidentified receipts and incorrectly coded transactions, ensuring the ledgers remain accurate and up to date.

• Supplier onboarding: Manage the setup of new suppliers, ensuring the necessary due diligence, verification and internal approvals have been completed.

• Purchase orders: Raise ad hoc purchase orders as required, ensuring the correct allocation and approval processes are followed.

• Accounts payable inbox: Monitor and manage the AP inbox, responding promptly to queries from internal and external stakeholders and ensuring issues are resolved efficiently.

Expenses & Corporate Cards

• Spendesk management: Oversee employee expenses and card transactions submitted through Spendesk, conducting reviews at least weekly to ensure accurate project and nominal coding, clear descriptions, appropriate VAT treatment and valid supporting receipts.

• Expense posting: Ensure employee expenses are accurately recorded in Xero on a weekly basis.

• Paid media spend: Work closely with the Paid Media team, holding regular reviews to verify credit card transactions, ensure all spend is accurately reconciled and allocated to the correct projects, and promptly investigate and resolve any discrepancies.

Payments & Cash Management

• Weekly payment runs: Prepare and forecast weekly supplier payment runs, ensuring payments are made in line with agreed terms and sufficient funds are available across the relevant currency accounts.

• Payment processing: Execute approved payment runs accurately and on time, following the appropriate internal controls and authorisation procedures.

• Supplier remittances: Issue remittance advice to suppliers and resolve any payment-related queries.

• Bank reconciliations: Complete daily bank reconciliations across the Group's bank accounts, promptly investigating and resolving any discrepancies.

• Lumanu reconciliation: Perform weekly reconciliations of the Lumanu holding account and wallet, providing a clear reconciliation report and highlighting any outstanding items to the Global Finance Manager.

Accounts Receivable & Credit Control

• Client invoicing: Prepare and issue client invoices for the IMCompanion business, ensuring accuracy, timely billing and appropriate supporting information.

• Credit control: Manage outstanding receivables for IMCompanion, proactively following up on overdue invoices, resolving client queries and escalating potential collection issues where necessary.

Month-End & General Finance Support

• Month-end close: Support the Finance team in delivering an accurate and timely month-end close, ensuring transactions, reconciliations and outstanding queries are completed within agreed deadlines.

• Financial accuracy: Maintain accurate, complete and well-organised financial records, ensuring supporting documentation is readily available for internal reviews and external audits.

• Process improvement: Proactively identify opportunities to streamline processes, improve accuracy and increase efficiency across the finance function.

• Team collaboration: Work closely with the Global Finance Manager, Global Head of Finance and wider business to provide reliable financial support and respond to ad hoc requests.

• Additional responsibilities: Support the Finance team with other duties and projects as required.

• Financial controls & compliance: Ensure adherence to internal financial controls, approval procedures and company policies, proactively identifying and escalating any discrepancies, risks or areas of non-compliance.

• Experience: A minimum of 2 years' experience in a finance or accounting role, with a good understanding of core financial processes and accounting principles.

• Systems & technical skills: Strong IT skills, including a good working knowledge of G-Suite, with the ability and willingness to quickly learn new systems and processes. Experience with Xero and Lumanu would be advantageous.

• Exceptional work ethic: A hardworking, dedicated and highly motivated individual who takes pride in their work, consistently gives their best and is willing to go the extra mile to get the job done.

• Ownership & accountability: Someone who takes full responsibility for their tasks, sees things through to completion and genuinely cares about delivering accurate, high-quality work. You don't wait to be chased or reminded - you take ownership and make things happen.

• Drive & determination: A proactive, results-driven mindset, with the determination to push tasks forward, overcome obstacles and consistently deliver against deadlines, even when priorities are competing.

• A genuine 'can-do' attitude: A positive, enthusiastic and solutions-focused approach. You're someone who looks for ways to make things happen rather than reasons why they can't, and you're always willing to roll up your sleeves and help wherever needed.

• Curiosity & willingness to learn: An inquisitive mind and a genuine desire to understand not just what you're doing, but why. You're comfortable asking questions, challenging existing ways of working constructively and continuously looking to expand your knowledge.

• Attention to detail: Exceptional accuracy and attention to detail, with a commitment to getting things right the first time and maintaining consistently high standards.

• Organisation & time management: Excellent organisational skills, with the ability to manage multiple responsibilities, prioritise effectively and work at pace without compromising quality or missing deadlines.

• Problem-solving & initiative: A resourceful and forward-thinking approach, with the confidence to identify potential issues early, investigate problems independently and propose practical solutions.

• Resilience & adaptability: The ability to remain calm, focused and productive under pressure, adapting quickly to changing priorities while maintaining a positive attitude.

• Communication & relationship building: Excellent written and verbal communication skills, with the confidence to build strong working relationships with colleagues, suppliers and stakeholders at all levels.

• Confidence to support others: The ability to confidently guide and educate colleagues across the wider business on financial processes, helping to promote accuracy, compliance and best practice.

• Commitment & enthusiasm: Above all, someone who brings energy, enthusiasm and a genuine sense of pride to their work. You care about the success of the team and the wider business, take satisfaction in delivering results and are always looking for ways to contribute more.

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