GME Program Coordinator

Be You.

The Radiation Oncology GME Coordinator will manage and oversee all aspects of Duke Radiation Oncology residency programs, alongside the Vice Chair for Education, Dr. Joseph Salama. The Program Coordinator will oversee compliance with ACGME program requirements, American Board of Medical Specialties, Department of Homeland Security, other accrediting bodies, and the Educational Commission of Foreign Medical Graduates.

This position is critical to the success of the program and will serve as point of contact for applicants, incoming, current, and past trainees and assists them with resolving any issues that may arise in their Training Program. This position is integral to the trainee onboarding and exit processes. Additionally, management of NRMP, ACGME, ERAS databases, maintaining the program handbook, running reports, selecting the resident trainees’ interview pool, setting up interviews, special events, graduation, attending Duke GME meetings, and managing the budget set aside by the department residency program are some of the duties of the PC.

Minimum Requirements:

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
• A minimum of three years of experience. Strongly preferred in Medical education.
• Experience with and knowledge of budgetary and financial processes.

Preferred Qualifications

• Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines.
• Maintain continuing education by presenting and attending local, regional, and national meetings.

This position is hybrid eligible.

• The position will be eligible for a partial remote work schedule after completion of the training period.

Be Bold.

Throughout the residency program, this position must manage and oversee actions regarding:

• MedHub Database and Compliance Alerts.
• Compliance issues with GME.
• Liaise with Visa Services, Department of Homeland Security and ECFMG for international resident compliance.
• Preparing RADONC’s program for JCAHO (TJC) and ACGME, and other accrediting bodies onsite reviews/inspections
• Implementing ongoing compliance with the program’s goals and objectives.
• Monitor and advise Program Director of any changes in program requirements.
• Provide guidance regarding residency program issues.
• Assisting in or administering the rotation schedule.
• Working with confidential and sensitive HR, fiscal, and regulatory specific information.
• Participating in continuing educational opportunities by attending local, regional, and national meetings.
• Ensuring accurate reporting for financially important metrics, such as CMS billing for trainees.
• Maintaining high scores for the Departmental Scorecard.
• Pursuing TAGME (Training Administrators for Graduate Medical Education) Certification once eligible (if applicable)
• Ensure all trainees have completed Duke GME requirements for employment and have access and equipment needed upon arrival and during their training (i.e., computers, scrubs, coats, textbooks, RAPHEX study guides, keys, security access and access to departmental drives, software, and networks etc.).
• Ensure PGY5 trainees have completed all the necessary requirements for graduation and all offboarding task have been completed through the Department, VA, and Duke GME office.

Choose Duke.

Radiation Oncology is one of the largest and most active radiation oncology programs in the country and an active participant in the missions of the Duke Cancer Institute , Duke Health and Duke University. Our training program has many innovative offerings, and we are dedicated to providing a robust and comprehensive clinical experience.