Graduate Recruitment & Trainee Co-ordinator

Arthur Cox LLP is one of Ireland’s leading law firms. We are an “all-island” firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law. With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors. Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way. Background to the role: We recruit the brightest and best minds. We know our trainees and interns are the future of our firm. So, we provide them with the very best training throughout their career, the opportunity to work with the leading legal experts in Ireland and gain exposure to the highest calibre of work. We take the recruitment and development of our trainees and interns very seriously. We have a Trainee Steering Group comprising of three partners who oversee all trainee and intern related matters from recruitment and selection to ongoing training and development. Location: Dublin Ireland Working model: Hybrid, Permanent Department: HR Reports to: Graduate Recruitment Manager / Manager of Trainee Development Programme Overview of the role / About the role: This role is the key support for the Graduate Recruitment Manager and the Manager of the Trainee Development Programme. The successful candidate will work closely with both and be responsible for managing the administration for the Firm’s Trainee, Summer Intern and Placement Programmes (from recruitment to qualification). The Firm hires approximately 50 trainees per year, up to 40 interns and 15 placement students. The team is responsible for the attraction and recruitment of trainees and interns, as well as managing the trainee and intern programmes. The successful candidate will assist on both the recruitment and the programme management side making it a varied, interesting and busy role. As recent winners of the gradireland ‘Most Popular Graduate Employer in Law’, the ideal candidate will help us maintain those standards. Further information on our Trainee and Intern Programmes is available on our website. Key Responsibilities Trainee and Summer Intern Recruitment: Manage bookings for careers fairs and co-ordinate current trainees to assist at career fairs. Act as a brand ambassador for the firm at career fairs and other recruitment events on campus. This may include travel outside of Dublin. Assist with any internal/external events targeting future hires Shortlist applications alongside the Graduate Recruitment Manager and ensure all queries are answered promptly. Provide administrative support in connection with Trainee and Intern interview process. Issue all contracts. Support with onboarding, planning and co-ordination of the Summer Intern Programme. Trainee Development Programme: Issue trainee contracts and new starter forms for incoming trainee intake. Upload all incoming trainees on the HR System and ensure reference checks are completed. Draft orientation schedule for trainees. Liaise with the HR Operations team as required for the onboarding process for trainees. Organise trainee buddies for the incoming trainees. Engaging with trainees and addressing queries. Assist the Trainee Programme Manager with all day-to-day trainee related matters. Law Society Paperwork: Draft and coordinate the preparation and submission of all trainee-related paperwork for issue to the Law Society of Ireland in a timely manner. Newly Qualified (NQ) process: Assist the manager of the Trainee Development Programme throughout the process. Collate statistics, information and documents for the NQ process as required. Liaise with the HR Operations team on contracts. Skills, Knowledge and Expertise The ideal candidate will have 2-3 years’ experience in graduate recruitment administration. Experience in a professional services industry would be an advantage, although not essential. Ability to work independently and collaboratively as a member of a team. Strong organisational skills, high level of attention to detail, creative problem solving, and ability to balance demands of multiple tasks. Excellent communication and interpersonal skills. A high level of motivation and a proven self-starter. Ability to take ownership of work stream and output. Proactive and enthusiastic. Ability to work in a fast-paced environment. Benefits Competitive salary Discretionary bonuses 25 days annual leave Leading hybrid working policy Immediate pension scheme Wide-ranging opportunities for involvement in internal committees Comprehensive health and wellness benefits including full gym and wellness programmes