Grant Management Specialist (Remote, Full-Time)

Nova Ukraine is an international nonprofit organization that has supported Ukraine for over 10 years through projects in healthcare, education, infrastructure, advocacy, and support for vulnerable groups. With the support of our donors and partners, we have provided more than $160 million in aid and services, reaching millions of people across Ukraine.

Today, we are evolving from crisis response toward strategic projects that contribute to Ukraine’s long-term resilience. Our work is focused on four key pillars: HEAL, BUILD, EMPOWER, and ADVOCATE.

We are looking for a motivated and detail-oriented candidate to strengthen our Back Office team.

Why work with us?

💡 Remote Work: We offer a fully remote format, regardless of your location.

🌍 Make a Global Impact: Your support will have a real impact on the lives of many people and will help bring Ukraine closer to victory.

📈 Professional Growth Opportunities: Working in the dynamic environment of one of the largest charitable foundations, you will gain valuable experience and opportunities to develop your professional skills.

🌱 Collaboration within a friendly and mission-driven international team.

📌 Organizational benefits: Participation in voluntary health insurance and life insurance programs, access to psychological support services, and corporate English language courses.

What We’re Looking For:

• Fundamental understanding of Ukrainian tax legislation
• Minimum 1 year of experience working with documents (finance, legal, administrative)
• Experience in a similar role will be a strong advantage
• Confident use of Google Sheets; experience with Salesforce is a plus
• Fluency in Ukrainian and English at Intermediate (B1) level or above
• Strong attention to detail, accuracy, and a genuine desire to learn and grow in the field
• Ability to identify, analyze, and resolve compliance issues
• Excellent communication skills to effectively present and discuss internal audit findings

What You’ll Do:

• Review and analyze grant applications, funding requests, and proposed budgets at the application stage to assess their completeness, accuracy, eligibility, and compliance with applicable grant requirements and internal policies
• Review and validate reports submitted by grant beneficiaries to ensure compliance with grant requirements
• Conduct thorough examinations of financial documents, receipts, and supporting evidence
• Verify the accuracy and completeness of financial data
• Assess the adherence of expenditures to approved budgets and grant guidelines
• Identify discrepancies, errors, or inconsistencies in reporting and resolve them promptly
• Collaborate with the grant management team to clarify unclear or ambiguous information
• Document findings and prepare detailed reports summarizing validation results
• Provide recommendations for improving reporting processes and strengthening compliance
• Communicate validation outcomes to relevant stakeholders, including grantors and beneficiaries
• Ensure that all validation activities are carried out in accordance with applicable regulations, donor requirements, and internal policies

Would be a plus:

• Previous experience in the humanitarian sector, especially in finance, compliance, or grants management
• Familiarity with international donor requirements
• Knowledge of nonprofit accounting standards

Working conditions:

• flexible working hours with the ability to work remotely
• official employment with the possibility of long-term cooperation

We will be happy to receive your CV together with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.