Grants Analyst II - Department of Research

Summary

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Our Grants and Contracts Office (GCO) unit supports MCW investigators and research staff in submitting competitive, compliant, and high-quality funding proposals.

The GCO Grants Analyst II works directly with investigators and their teams to facilitate, submit, negotiate and award all incoming grants, contracts, and cooperative agreements. The Analyst II supports the GCO Pre-Award Support Services (PASS) Program, providing a high level of tailored assistance for those investigators who may not have grant or other administrative support in their departments. The Analyst II also aids in grant submissions outside of the PASS Program. Utilizing a daily working knowledge of regulatory and institutional policies, the Analyst reviews and submits grant applications on behalf of the institution, consults and advises investigators and their teams, develops and implements compliance measures, and drafts and manages sub-recipient awards.

Primary Responsibilities

• Serve as the GCO point of contact for a specified book of business within the institution that includes both clinical and basic science departments.
• Commission the duties of the Pre-Award Support Services (PASS) Program.
  • Serve as an analyst providing grant submission project management and execution of PASS services.
  • In collaboration with GCO staff, develop and maintain support materials including web-based documentation and resources.
  • Promote and educate on PASS and Program resources and respond to program inquiries.
• Perform pre-award and non-financial post-award activities associated with federal, federal pass-through, non-profit, local, state and internal grants and contracts.
• Serve as the MCW business office point of contact and liaison for sponsoring agencies.
• Review grant applications, proposals and funding requests. Prepare same for submission to sponsor, and complete submission to funding agencies on behalf of the institution.
• Assist in the preparation of NIH Just-in-Time materials; review and submit same in eRA Commons.
• Review and approve incoming subcontracts or pass-through awards issued to the institution from other collaborating institutions.
• Negotiate terms and conditions of grant and contract awards, and accept awards on behalf of the institution.
• Interpret and articulate both institutional and sponsor policies and relevant procedures to ensure compliance. Proactively keep department apprised of changes in policies and regulations of relevant granting agencies. Work with departments and central administrative offices to achieve compliance.
• Assist in testing eBridge upgrades, enhancements and issues.
• Partner with other GCO analysts and MCW stakeholders and participate in team-based projects, as assigned.

Knowledge – Skills – Abilities

• Preaward clinical research support is a lengthy, detailed, and structured process that requires an individual to have strong organizational skills and persistent follow-through.
• Must have solid knowledge of related federal regulations, including the National Institutes of Health and the Office of Management and Budget, and ability to interpret organizational policies and guidelines for research management.
• Proven ability to maintain balance between positive relationships with external sponsors and internal personnel while adhering to the requirements of the institution.
• Ability to maintain confidentiality, perform effectively in a stressful, deadline-driven environment, and effectively plan and organize projects impacting the work of others.
• Positive advocacy of the goals and objectives of the unit, department, and mission of MCW is essential. Flexibility with internal processes and timelines is fundamental.
• Must have strong customer service skills that include courteous and helpful behavior; accomplishing tasks through teamwork and initiative; ensuring timely and thorough responses to complaints and critiques; and anticipating the needs of all those with whom you work.
• Strong project management skills and excellent oral and written communication skills are essential. Strong critical thinking, problem-solving, and attentiveness to detail are required. Must have strong computer skills and a high comfort level with multiple web-based systems.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 5 years

Preferred Education: Master’s or advanced degree preferred

Preferred Experience: Related experience in grants administration, contract negotiation; internal candidates encouraged to apply

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world.

A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine.

Medical College of Wisconsin

The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.