Grants Auditing Manager

This position will be posted for a minimum of 5 days

Coalition Mission

The mission of the Colorado Coalition for the Homeless is to work collaboratively toward the prevention of homelessness and the creation of lasting solutions for families, children, and individuals who are experiencing or at-risk of homelessness throughout Colorado.

The Coalition advocates for and provides a continuum of housing and a variety of services to improve the health, well-being, and stability of those it serves.

Our Philosophy of Service

We believe all people have the right to adequate housing and health care. We work to remove the barriers that restrict access to these rights. Society benefits when adequate housing and healthcare are available to everyone.

We create lasting solutions to homelessness by:

1. Honoring the inherent dignity of those we serve, affirming their capabilities, and fostering their hope that a better life is possible;
2. Building strong, caring, and trauma-informed communities through the integration of housing, health care, and supportive services;
3. Advocating for social and racial equity, inclusion, and diversity and challenging the status quo in partnership with our workforce members and those we serve;
4. Achieving excellence through continuous quality assurance, innovation, and professional development;
5. Using resources judiciously and effectively.

Position Summary

The Grants Auditing Manager is an important position to support the CCH Grants Accounting team. Grants fund approximately 60% of the organization and are instrumental in assuring CCH can meet its mission. This position will primarily focus on making the CCH Finance team ‘audit ready’ for grants. This position will plan for external audits and oversee and perform internal audits of the Finance and Grants team processes. This position will provide coaching and training, in collaboration with the Director of Accounting, to the entire grants accounting team. The primary focus of this position is to be a subject matter expert for the entire organization, but the grants accounting team in particular. This position will assess existing systems and policies to assure compliance with grant requirements and improve and revise those systems and policies to meet changing grant requirements and inform and guide Finance leadership and program leadership on grant reporting and technical requirements. This position will be a key contributor to grant audits and monitoring, including drafting responses to concerns and findings, for review by organizational leadership. This position may occasionally also support the grants billing function as staff capacity requires.

Duties/Responsibilities (Essential Functions)

• Evaluate existing policies and procedures for compliance with federal rules and regulations.
• Revise existing policies to reflect and guide compliance and establish new grant procedures where needed.
• Create and maintain standardized approach to grant financial reporting and oversight.
• Provide program staff, and grants accounting staff with technical assistance, including the interpretation of and application of grant laws, regulations, policies, and procedures.
• Create and maintain training for grants staff and program staff.
• Coach accounting staff on federal regulations changes and appropriate policies and procedures.
• Inform grants accounting team on interpretation and application of appropriate grant rules and regulations.
• Assure compliance with grant reporting.
• Create and implement an internal audit plan and conduct sample audits periodically to prepare for future audits, including subrecipient submissions.
• Coordinate and facilitate documentation requested by federal or other grantee auditors.
• Proactively review grant application and agreements to align with current policies
• Train on eligible expenses and grant requirements for program staff.
• Ensure proper set up for new grants, including meeting with program director to review appropriate grant agreements/contracts.
• Track existing matching commitment and work with program staff to identify new matching needs.
• Proactively outreach to grantors – including Housing and Urban Development – on risk assessments or monitoring planning.
• Review regular expenditure coding for grants and ensure appropriate corrections are made, as necessary.
• Support the billing process workload as needed.
• Ensure timely & accurate use of all company systems as required while maintaining complete up-to-date records and any future upgrades as directed.
• Performs other duties as assigned.
  
  

Education, Licensure and Certifications

• Bachelor’s degree in business administration or accounting required. Relevant work experience may be substituted on a year-for-year basis for the education requirement.

Experience

• Five (5) years of recent grant billing experience required
• Three (3) years of demonstrated grant management experience, including working directly with accounting systems and procedures including GAAP and Uniform Grant Guidance required

• Experience with Housing and Urban Development Grants and/or experience with healthcare related grants preferred
• Experience participating in a grant monitoring or audit preferred
• Experience working in Sage, preferred

Job Competencies

• Ability to research, compile, analyze and disseminate information

• Ability to communicate effectively with co-workers, contractors, auditors, vendors, government officials and clients
• Significant initiative to research federal rules and regulations
• Demonstrated organizational, time management and problem-solving skills
• High attention to detail, confidentiality and accuracy
• Proficiency in Microsoft Office, with intermediate to advanced Excel skills
• Sensitivity to and desire to work with underserved populations

Physical Demands and Working Conditions
The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job with or reasonable accommodation and without posing a direct threat to safety or health of self or others. In compliance with the Americans with Disabilities Act, CCH provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Company.

Physical Demands

Percentage of work time spent on activity →	0% - 24%	25% to 49%	50% to 74%	75% to 100%
SEEING: Must be able to read computer screens and printed documents.				X
HEARING: Must be able to hear well enough to communicate with employees and others.				X
STANDING/WALKING		X
CLIMBING/STOOPING/KNEELING	X
LIFTING/PULLING/PUSHING	X

Working Conditions

• Standard work schedule is Monday through Friday, from 8:00 AM - 5:00 PM with some evening and weekend shifts as required.
• Flexibility allowing for a hybrid work schedule as determined by business needs.
• Works primarily in a climate-controlled shared office and desk environment.
• Frequent interpersonal interaction, in addition to weekly meetings.
• May be exposed to unpleasant odors, noxious fumes, excessive noise, and bugs/pests.
• May be exposed to direct and vicarious trauma including escalated behavior, substance use, death, and mental health disorders.
• Travel to other sites within Colorado may be required as business dictates.
• Business operations may continue in various weather conditions, including snow, extreme cold, hot, and other potentially severe conditions.

Coalition Benefits:

We offer a full suite of benefits for our eligible employees and their dependents. We’re proud to offer same-and opposite-sex domestic partner coverage.

• Health Insurance - HMO or PPO
• Dental plans, vision insurance, flexible spending accounts, supplemental life insurance
• Company paid basic life and AD&D insurance coverage, Employee Assistance Program, 403(b) retirement savings matching,
• Extensive paid time-off, including holidays, sick leave, and vacation

The effective date for your benefits will be the first of the month following your date of hire.

Employees must be able to perform the essential functions of this position with or without reasonable accommodation and without posing a direct threat to the health or safety of themselves or others. CCH is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any characteristic protected by law.