Grants Manager

POSITION SUMMARY

Duties include preparing, monitoring, and modifying grant budgets, preparing billing reports, preparing fiscal part of renewal applications, RFAs and RFPs, ensuring compliance with contractual agreements with funding sources, coordinating mandated data collection, and preparing all grant close-out documentation. The Grants Manager assists the VP of Grants Administration in developing and maintaining systems to monitor and report on assigned public/government and private grants and contracts.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Grants Management and oversight 35%

1. Works closely with VP of Grants Administration and program staff on assigned portfolio of public grants to ensure grant requirements and deliverables are met.
2. In conjunction with program staff and VP of Grants Administration, prepares budgets for continuing renewal grant applications, RFPs/RFAs and modifications to assigned public grants.
3. Meets monthly with program counterparts to discuss grant compliance issues (spending, changes to staff, budget modifications, report submissions, etc.). Alerts Program and Finance departments of any special requirements. Monitors the schedule of fiscal grant submission documents to ensure timely delivery of documents to donors.
4. Analyzes spending against grant budget on an on-going basis for public funding contracts. Prepares budget variance reports, monthly expenditure reports, grant tracking sheets, cash flow analysis reports, et with the goal of maximizing all funding. Review reports monthly with Program and Fiscal staff, as required. Reviews reports and consults with VP of Grants Administration in order to develop spending plans to meet program goals and funding requirements.

Reporting 50%

1. Coordinates various reports to public donors, within prescribed deadlines, as required. Assist VP of Grants Administration in developing and maintaining reporting systems to meet all requirements. Coordinates signing of contracts and maintains master files of original contracts for assigned portfolio of grants.
2. Works with Accounts Payable to verify that invoices for spending on publicly funded projects are correctly coded. Reviews entries to ensure accuracy of entries and creates correcting journal entries (if required).

Audit and fiscal visit 5%

1. Provides/collects all required documentation for donor fiscal audits, annual financial audit, A-133 audit, and various grant audits performed by public funding agencies. Follow-up with VP of Grants Administration and program staff on outcome of fiscal audit.

Administrative & Special Projects 10%

1. Submits suggestions for new templates to VP of Grants Administration for review, approval and distribution.
2. Time and effort reporting to donors on staff time allocated to grants.
3. Updates HHS accelerator and Grants Gateway and keeps VP, of Grant Administration of any problems/delays associated with upkeep of funders database.
4. Completes all responsibilities according to established protocols, policies, and standard practices in the areas of customer service, ADA and regulatory compliance programs such as HIPAA.
5. Coordinates the preparation, maintenance and submission of required grant administrative documentation.
6. Performs other duties as needed

Generous PTO and holiday schedule

Medical, dental and vision coverage options for you and eligible dependents

FSA, HSA, Commuter pre-tax reimbursement funds

Short- and Long-Term Disability, Free Basic Life and AD&D

401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment

Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season and Covid-19) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.

Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State. PPGNY is proud to provide a wide-range of family planning services at our brick-and-mortar health centers and mobile care units. We care for everyone regardless of their immigration status, zip code or ability to pay. PPGNY’s education and outreach programs are backed by medically accurate, evidence-based information that allows people to make informed decisions about their health and future. As a voice for reproductive freedom, PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education.

At PPGNY, we provide the absolute best care to our patients and our communities through innovative health care delivery and education programming. We care for everyone who walks through our doors regardless of insurance, ability to pay or immigration status. As a leading voice for reproductive freedom, PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information.