Grants Officer

Responsibilities:

● Design grant mechanisms and prepare calls for proposals, including applicant guidelines, forms, budgets, eligibility criteria and evaluation tools.

● Coordinate call publication, applicant information sessions and documented Q&A, ensuring transparency and equal treatment.

● Manage application registration, completeness and eligibility screening; support evaluation committees and prepare evaluation records, reports and award recommendations.

● Prepare and review grant agreements and amendments, ensuring alignment with approved activities, budgets, schedules, payment terms and donor requirements.

● Oversee grant implementation follow-up, beneficiary reporting, deadlines, risks and corrective actions; guide the Junior Grants and Procurement Officer.

● Coordinate with Finance and Administration on payment requests, prefinancing, financial reports and expenditure checks; flag ineligible costs or missing evidence.

● Monitor contractual obligations, grant risks, procurement compliance, delays and sensitive cases; recommend mitigation and escalate significant issues.

● Train and guide beneficiaries on grant conditions, reporting, procurement, visibility and audit requirements; develop practical guidance and templates.

● Ensure complete grant files, audit readiness and proper closure, including final reports, expenditure verification, balance payments or fund recovery, and archiving. ● Maintain grant trackers and reporting dashboards; improve templates, workflows and procedures in coordination with the Procurement and Grants Manager

Requirements:

● Master’s degree in project management, law, finance, public/business administration, international development or a related field.

● At least 5 years’ relevant experience in grants, project or contract management, financial control, or donor-funded projects.

● Experience with calls for proposals, evaluation and award procedures, grant agreements, beneficiary reporting and compliance checks.

● Strong knowledge of grant procedures, donor compliance, expenditure eligibility, procurement principles, risk management and audit trails; EU/AFD or international donor experience is an advantage.

● Strong analytical, drafting, coordination and organisational skills; able to manage multiple files, identify risks and support a junior officer.

● Proficient in Excel and common office tools. Excellent written and spoken English; French is an asset.

What we offer:

● Competitive Salary Package: Receive a pay package that matches your skills and experience.

● Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.

● Health Coverage: Get medical, dental, and vision insurance for you and your dependents.

● Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.

● Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.

● Team Engagement: Join team-building activities and wellness programs.

● Modern Tools: Use the latest technology to excel in your role.

● Career Growth: Clear paths for promotion and professional development.

● Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.