Harkened Peru - Senior Executive Assistant

Senior EA to act as Kelly's right hand across two growing businesses. High trust, high autonomy, real judgment required. $2,500-$3,000/month | Full-time | Eastern Europe/South Africa We have two businesses, operating in Peru and the US. Harkened/Fibras Unidas is a B2B knitwear manufacturing operation in Lima, now largely managed by a general manager. The Endery is a clothing brand that started in e-commerce and has expanded into wholesale, and now includes a physical presence in both Lima and the US. The team includes full-time employees, contractors, and fractional specialists across both countries. The businesses have grown organically, but the systems haven't always kept pace. Too much still funnels back to Kelly - information, follow-up, cross-functional coordination, and one-off decisions. This hire will help to reallocate some of the responsibilities, and will be a long-term right hand to Kelly - providing continuity as things evolve. The EA will deeply understand how Kelly works, know the team/who owns what, create structure where needed, route work effectively, and make sure tasks that have been delegated are completed. The EA will be trusted to operate independently - absorbing context, exercising judgment, turning messy inputs into organized action, and attempting to only bring Kelly in when absolutely necessary. We're looking for a Senior Executive Assistant. Someone who has already had a senior career and now wants a high-trust, high-autonomy right-hand role rather than climbing a traditional corporate ladder. You'll act as the central nervous system across the 2 businesses and their founder’s day-to-day life - the person who makes everything run smoothly. 📋 Own founder’s inbox and calendar, triaging incoming requests and handling or routing as much as possible 🤝 Act as connective tissue across the businesses - understand who owns what, get the right people talking to each other, and land work with the most effective person ✅ Close loops by tracking requests, commitments and action items until they're completed 💡 Prepare decisions and meetings so I receive distilled information, recommendations and clearly defined choices rather than raw problems 📦 Build and maintain systems that make the businesses easier to run - Notion, SOPs, Google Drive, recurring calendars and checklists 📊 Maintain oversight of recurring administrative and business-critical areas like compliance deadlines, benefits, trademarks, expenses, subscriptions, travel and other operational details 🎯 Support cross-functional and special projects by coordinating internal team members, contractors and outside experts 🧠 Learn founder’s working style and the businesses deeply enough to increasingly anticipate needs and handle issues independently Working hours are roughly 6am-2pm New York time (midday-8pm in Eastern Europe/South Africa). To be successful in this role, you need: ✅ Proper Senior EA experience - Senior EA, Executive Business Partner, Chief of Staff/EA hybrid, or similarly high-ownership executive support experience (not a low-level VA) ✅ Excellent judgment - able to distinguish what you can decide independently, what should be delegated to someone else, and what genuinely needs exec’s attention ✅ Confidence to step in and make decisions with the information you have and keep things moving forward ✅ Comfort operating with ambiguity - able to take a messy or incomplete request, figure out what's actually needed, and create a path forward ✅ Strong attention to detail ✅ Comfort managing people laterally - chasing and following up with the wider team ✅ Self-motivated, self-starter approach - highly autonomous and comfortable working independently without frequent check-ins or reassurance ✅ Emotional steadiness and resilience - able to receive direct feedback, navigate pressure and interpersonal complexity, and remain calm and solutions-oriented ✅ Solid working knowledge of platforms, tech and AI tools Brownie points for: ⭐ Some Spanish, or interest in learning Spanish (part of my inbox is in Spanish and my team is in Peru) ⭐ Start-Up background - someone who can bring 'this is how other companies do it' to the table The ideal person is warm, kind and polite, but with get-things-done energy. Someone who fits the culture of the existing team - people who care about what they do and how they treat each other. Confident without being arrogant. Low-drama and emotionally stable. Thrives on getting their head down and doing the work with minimal check-ins. Success looks like one-line weekly emails I can quickly answer, not play-by-play updates. Things get done without requiring my time. What’s in it for you? 💰 $2,500-$3,000 USD per month* 💼 Full-time 🌍 Fully remote ✨ 30 days paid leave (including public holidays) 📍 Eastern Europe or South Africa 🕐 6am-2pm New York time (midday-8pm Eastern Europe/South Africa) *Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor. This is our typical hiring process - occasionally, it may include extra steps. For this role, JobRack is partnering with the company to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you! 🔍 How to shine • Read the role details carefully. • Submit a thoughtful, high-quality application. • Stay responsive - we’ll keep you updated at every stage. ✨ Important notes • Apply only through JobRack; please don’t contact the company directly. • We expect a respectful hiring experience - any disrespect means instant disqualification. • This is a full-time, primary role (no freelancing or second jobs). ❓ New to remote work? Check out our handy FAQ: jobrack.eu/jobseeker-faq