Head Storekeeper

This is not a job posting, it was created to allow a particular person(s) to enter their personal information and be appointed to a position at McGill University.
If you have not been sent this URL directly by a university administrator/recruiter please do not apply.

Faculty of Science

Department of Chemistry

Position Summary:
The incumbent oversees the day-to-day operations of the Chemistry Store, ensuring the efficient receipt, storage, distribution, and inventory control of chemicals, laboratory supplies, and equipment. The role ensures compliance with WHMIS and EHS requirements while supporting purchasing, billing, chemical waste management, and other store operations.

Major Responsibilities :

• Oversee the day-to-day operations of the Chemistry store.

• Organize and delegate the work of the Storekeeper. Resolve problems and make recommendations to improve the efficiency of the store operations.

• Receive orders from clients through MMP, contact them for pick-up of their orders when they are ready. Fill requests for glassware, chemicals and general lab supplies. Track all paperwork related to chemistry store, by inputting information (sales and receivables) in MMP. Reconcile purchase orders and verify no data entry errors were made. Reports are signed and filed. Closed order files are removed and archived.

• Enter stores’ requisitions (merchandise received) on a regular basis by entering information on MMP. Update inventory with all pertinent entries, adjustments and receivables – reconcile inventory received.

• Keep updated and maintain certification with Workplace Hazardous Materials Information System (WHMIS). Handle logging ethanol usage with EHS.

• Receive and shelve merchandise, ensure goods received are in good condition, keep track of backorders or damaged merchandise.

• Log and track incoming and outgoing packages, receive all packages from couriers, ensure all packages are picked up by intended personnel.

• Ensure prices and stock level are accurate and items are deleted and added when applicable. Check that stock on MMP is properly rotated and accounted for according to expiry date.

• Verify issuance of supplies against printout. Prepare billing package and forward to directors including statements concerning dry ice and liquid nitrogen.

• Reconcile the purchase orders against the sales of the items. File and track packing slips for 7 years.

• Coordinate the disposal of chemical waste products and ensures that they follow EHS guidelines.

• Perform the annual inventory count at year-end.

• Set up the annual contract for the laundry services.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

• Bilingual; excellent verbal and written communication skills, in both English and French.
• Knowledge of inventory control, stock management, and inventory reconciliation.
• Ability to maintain accurate purchasing, billing, and inventory records in computerized systems.
• Knowledge of basic accounting and financial reconciliation principles.
• Strong attention to detail and accuracy in data entry and record management.
• Demonstrated organizational, problem-solving, and prioritization skills.
• Proven ability to provide excellent customer service.
• Ability to work independently and exercise sound judgment.
• Proficiency with Microsoft Office and computerized inventory management systems.
• Knowledge of procurement, shipping/receiving, and stores operations procedures.
• Knowledge of safe handling, storage, and disposal of chemicals and hazardous materials.
• WHMIS certification is an asset.
• Knowledge of Environmental Health and Safety (EHS) regulations and practices is an asset.
• Ability to safely lift and move materials weighing up to 50 lbs (23 kg).
  
  As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.

About Us

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research.

For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.
McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.
Grandescunt Aucta Labore. By work, all things increase and grow.
Find a sense of purpose. Develop your future. Join us today.