HR Admin

HR Operations Admin (Contract)

Job Description

This HR Operations Admin contractor role supports the North America HR organization by maintaining accurate employee data, managing HRIS transactions, administering employment documentation and compliance processes, and assisting with employee lifecycle activities. You will work with sensitive HR information, ensure regulatory compliance across multiple U.S. states, and collaborate closely with HR, payroll, and shared services teams in a fast-paced, high-volume environment.

Responsibilities

• Maintain accurate and up-to-date employee records and compliance files for a multi-state U.S. workforce.
• Manage HR document uploads and storage in accordance with retention, privacy, and confidentiality requirements.
• Complete HRIS data entries and employee transactions in systems such as Workday, ensuring accuracy and timeliness.
• Assist with ad hoc HR reporting, data validation, and ongoing record maintenance to support HR decision-making.
• Identify and help resolve discrepancies in employee information and documentation before transactions are finalized.
• Manage federal, state, and local labor law posting requirements across applicable jurisdictions and locations.
• Monitor regulatory and employment law changes across multiple states and escalate potential impacts to HR leadership.
• Maintain accurate supporting records for all employment compliance activities and audits.
• Prepare, process, and file new-hire onboarding documentation, including personnel action forms and technology or equipment requests.
• Partner with HR shared services and North America payroll to process new hires accurately and on schedule.
• Create, organize, and maintain employee personnel files in a structured and compliant manner.
• Administer Form I-9 requirements and manage employment eligibility verification through the E-Verify process.
• Support employee offboarding by completing accurate HRIS data entries and required documentation.
• Safeguard confidential employee records and personally identifiable information at all times.
• Coordinate with payroll and HR shared services on data changes, personnel actions, and documentation needs.
• Support a high-volume, rapidly changing HR environment by managing multiple priorities with limited oversight.
• Provide responsive administrative and customer service support to employees and internal stakeholders.
• Coordinate technology and equipment requests for new hires and other employee lifecycle events.

Essential Skills

• Hands-on HR data-entry experience, preferably involving HRIS transactions, reporting, and data validation.
• Direct experience using HRIS platforms, with Workday experience highly relevant to the role.
• Demonstrated experience supporting the employee lifecycle, including new hires, employee record creation, personnel changes, onboarding documentation, and offboarding.
• Ability to administer Form I-9 requirements and manage employment eligibility verification through E-Verify.
• Strong data accuracy skills with careful attention to detail when entering, validating, maintaining, and reporting sensitive employee information.
• Experience maintaining confidential personnel records and compliance documents in line with privacy, confidentiality, and document-retention requirements.
• Previous HR support experience covering employees in multiple U.S. states.
• Experience monitoring federal, state, and local employment requirements and labor law posting obligations.
• Experience coordinating with payroll and HR shared-services functions to ensure accurate and timely processing.
• HR reporting experience, including data validation and preparation of HR reports.
• Strong organizational skills with the ability to handle multiple priorities in a fast-paced, high-volume environment.
• Demonstrated discretion and professionalism when handling confidential and sensitive employee information.
• Clear written and verbal communication skills for interacting with employees and cross-functional partners.
• Ability to work cross-functionally with HR, payroll, shared services, and other internal teams.
• Ability to identify missing, inconsistent, or inaccurate employee data before completing HR transactions.
• Understanding of HR data confidentiality, privacy expectations, and compliance standards.
• Familiarity with federal and state employment documentation requirements.

Additional Skills & Qualifications

• Degree in Human Resources or a related field.
• Experience supporting a multi-state U.S. workforce, with prior experience supporting geographically dispersed employee populations strongly preferred.
• Workday experience is highly relevant and considered a strong asset.
• Experience working in a high-volume or rapidly changing HR environment.
• Experience coordinating technology and equipment requests for new hires and existing employees.
• Strong organization and follow-through when managing high volumes of employee documentation.

Work Environment

This role is based on-site in an office environment in Coral Gables. You will work standard business hours from 9:00 a.m. to 5:00 p.m. at least three days per week on-site. The position operates in a professional office setting with regular use of HRIS tools such as Workday, Microsoft Office applications, and other HR and payroll systems. You will collaborate closely with HR, payroll, and shared services teams, supporting a high-volume and rapidly changing HR environment that requires strong focus, confidentiality, and attention to detail.

This is a Contract position based out of Coral Gables, FL.

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Coral Gables, FL.

This position is anticipated to close on Nov 16, 2026.

This is a hybrid position in Coral Gables,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.