HR Admin
- Hiring from
- Romania
- Work type
- Hybrid
- Posted
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Who we are
Worldline helps businesses of all shapes and sizes to accelerate their growth journey - quickly, simply, and securely. We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. Our technology powers the growth of millions of businesses across the globe. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.
The opportunity
Worldline is establishing new department in our Shared Service Center in Bucharest and we are looking for positive and enthusiastic persons to join our fast growing HR team.
As an HR Generalist with English language you will work in a new international team and be responsible for responsible for improving the guidelines and procedures, participate to the transition steps testing and practive, work in team and be point of contact with the countries treating the requests in agreed SLA for all inputs of data management End2End, reporting, comp & ben and others HR processes.
Day-to-day Responsibilities
- Being responsible to process the HR transactions in HR tools via ticketing systems.
- Being responsible to establish and maintain the communication with the local HR teams
- Being responsible for training and provide support to the team.
- Responsible for all pre-Onboarding activities: pre-employment; update of the HR management system, delivery of documents, etc)
- Personnel administration: updating and managing the employment contracts, personnel files; ensuring compliance of HR documents with local legislation; advising employees on queries related to personnel data.
- Collaborating with different stakeholders
- Responsible for probationary period process
- HR data: maintaining up to date the data in the HR systems
- Reporting: preparing of periodic external and internal reports, HR dashboard
- Support the implementation of various local and/or global HR and/or employee related initiatives
Who Are We Looking For
- Senior experienced person in HR filed (end to end)
- Full professional fluency in English, another second language will be a plus.
- Experience with ticketing tools and HR tools will be appreciated.
- Good computer skills (Microsoft Office, particular Excel, Word, and PowerPoint)
- Strong analytical skills, attention to detail, focus on solutions
- Customer service attitude
- Ability to prioritize task
- Good organizational skills
- Continuous Improvement mindset
- Team player and fast learner
- Bachelor degree
Perks & Benefits
In addition to joining a global leader in payments, you can also expect an excellent range of benefits. These include a rewarding salary, leave days, an attractive pension scheme, global learning days and many more. We also have location specific benefits, varying from private medical insurance, to extended parental leave and a flexible benefits scheme, allowing you to purchase discounted products and services.
If You Join Us, You Will Enjoy
- Hybrid Working Policy
- Gift vouchers on the occasion of Christmas/Easter Holidays
- Free private medical services
- 21 vacation days/year
- Referral bonuses for new hires recommended by you
- WFH & Flexible Working Hours
- Full access to the “Learning” platform
What’s more, we really value Innovation, Cooperation, Excellence and Empowerment. These values are reflected on our daily work. This is the core of our organization. At Worldline our top priority is to engage, encourage and develop you to help you improve your potential. In fact, we have comprehensive training and development programs in place demonstrating our dedication to developing your career.
Our success comes from strong skills, new insights, diverse points of view and the energy of all employees at Worldline. Not only do they represent the Heart and Face of our company, they are also key players in our success. We make leading our talents a major asset in the success of our business.
Worldline is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.
The Opportunity
As an HR Administrator at Worldline, you will be responsible for delivering high-quality HR administrative support throughout the employee lifecycle. The role focuses on processing HR transactions, maintaining accurate employee records, supporting pre-onboarding and personnel administration activities, and ensuring compliance with local legislation, GDPR, and internal policies. You will collaborate closely with HR teams and stakeholders across multiple countries, provide employee support, contribute to process improvements, and help deliver efficient, standardized HR services while meeting agreed service levels and quality standards.
Day-to-Day Responsibilities
- Process end-to-end HR transactions in HR systems via the ticketing platform, ensuring SLA and quality compliance.
- Establish and maintain effective communication with local HR teams and other stakeholders.
- Provide knowledge sharing, onboarding support, and training to team members when required.
- Manage all pre-onboarding activities, including pre-employment administration, HR system updates, and document preparation.
- Maintain personnel administration activities, including employment contracts, personnel files, and compliance with local legislation.
- Support employees with queries related to personnel administration and HR data.
- Collaborate with internal and external stakeholders to ensure seamless HR service delivery.
- Manage probation period administration and follow-up activities.
- Maintain accurate and up-to-date employee data across HR systems.
- Prepare periodic HR reports, dashboards, and data analysis for internal and external stakeholders.
- Support the implementation of local and global HR initiatives, process improvements, and transformation projects.
- Ensure confidentiality and compliance with GDPR and internal company policies.
- Contribute to continuous process improvement and standardization across countries within scope.
Who Are We Looking For
We look for big thinkers. People who can drive positive change, step up and show what’s next – people with passion, can-do attitude and a hunger to learn and grow. In practice this means:
- Minimum 2 years of confirmed experience in HR administration, ideally in a Shared Services Center (SSC) environment.
- Fluency in English (oral and written) is mandatory.
- Initial experience in team coordination or project management is highly valued.
- Excellent command of HR Information Systems (HRIS) and ticketing tools.
- Skills in data analysis and reporting (dashboard creation).
- Knowledge of process mapping and improvement techniques.
- Experience in Change Management.
- Emotional Intelligence: Ability to recognize and manage one's own emotions and understand those of others.
- Communication: Ability to communicate clearly, concisely, and in a manner adapted to the audience.
- Problem-Solving: Ability to identify problems, analyze causes, and develop effective solutions.
- Adaptability: Flexibility to adjust to new situations and overcome challenges.
- Empathy and Positive Mindset: Ability to understand and share the team's emotions while maintaining a constructive attitude.
- Stakeholder Management: Ability to build and maintain strong working relationships with internal and external collaborators.
Perks & Benefits
At Worldline you’ll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that, you will also:
- Hybrid Working Policy
- Gift vouchers on Christmas/Easter Holidays
- Private medical services
- 21 vacation days/year
- Referral bonuses for new hires recommended by you
- WFH & Flexible Working Hours
- Full access to the “Learning” platform
Shape the evolution.
We are pushing towards the next frontiers of payments technology, and we are looking for big thinkers to join our journey. People with passion, can-do attitude and a hunger to learn and grow. Here you’ll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on society. And with our empowering culture, strong technology and extensive training opportunities, we help you accelerate your career. Wherever you decide to go. Join our global team of over 18,000 innovators across 40+ countries and shape a tomorrow that is yours to own.
Learn more about life at Worldline at jobs.worldline.com
We are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.
Shape the evolution
We are on an exciting journey towards the next frontiers of payments technology, and we look for big thinkers, people with passion, can-do attitude and a hunger to learn and grow. Here you'll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on the society. With an empowering culture, strong technology and extensive training opportunities, we help you accelerate your career - wherever you decide to go. Join our global team of innovators and shape a tomorrow that is yours to own.
Learn more about life at Worldline at jobs.worldline.com
We are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.
