HR Admin and Payroll Specialist
- Hiring from
- Poland
- Work type
- Hybrid
- Posted
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- Manage end-to-end HR administration and payroll processes.
- Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements).
- Manage employee working time records, including overtime, absences, and annual leave.
- Independently maintain payroll documentation for all employees and contractors.
- Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON.
- Independently maintain HR documentation, including employee personnel files.
- Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships.
- Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements.
- Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON).
- Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS).
- Prepare and submit tax declarations to the relevant Tax Office.
- Verify, maintain, and archive documentation related to social security settlements.
- Administer and process employee benefits.
- Cooperate with enforcement authorities regarding employee wage garnishments.
- Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications.
- Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations.
- Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations.
- Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists.
- Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements.
- At least 5 years of experience in independently managing payroll processes.
- Good command of English, enabling effective and confident communication.
- Proficiency in ERP systems and Microsoft Office applications.
- Strong sense of responsibility, reliability, and accountability.
- High level of accuracy and attention to detail.
- Excellent organizational and time management skills.
- A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization.
- Stable employment under an employment contract.
- Hybrid working model.
- Flexible working hours.
- Access to a flexible employee benefits platform.
- Opportunities for professional growth, development, and further training.
- Group life insurance.
- Private medical care.
- Additional days off.
