HR & Admin Coordinator

About Obytes

Obytes is a multi-entity technology group operating across Morocco, Kuwait, and the UAE, with a holding company in the Cayman Islands. We build digital products and platforms for clients across the world, and we are currently spinning out OBX, an artificial intelligence-powered autonomous software engineering platform, as a separate entity.

We are a growing, international team that moves fast and values people who take ownership. This role is a key hire: you will be the first dedicated human resources person in the group and the first point of contact for our team on HR, payroll, and admin matters.

Role overview

As HR & Admin Coordinator, you will own the day-to-day people operations of the Obytes Group. This means preparing payroll for Morocco, Kuwait and UAE, managing employment contracts and employee records, onboarding new team members, and making sure the administrative backbone of the company runs smoothly. Payroll you prepare is reviewed by our Group Accounting Manager and approved by our Chief Financial Officer.

What you will do

Payroll

• Prepare monthly payroll for Obytes Morocco, including CNSS declarations and income tax (IR) filings
• Prepare cross-border payroll for team members in Kuwait and UAE via RemotePass, ensuring timely and accurate payments
• Collect and validate payroll inputs: new hires, departures, salary changes, bonuses, deductions, and unpaid leave
• Maintain payroll records and a clear change log for each payroll cycle
• Submit payroll for review and approval by the monthly deadline, and process employee expense reimbursements accurately and on time

Contracts and employee administration

• Prepare, issue and maintain employment and contractor agreements for Morocco, Kuwait and UAE entities, in coordination with the Chief Financial Officer and external legal counsel where required
• Maintain up-to-date employee records for all staff in BambooHR
• Handle onboarding: paperwork, system access, equipment, and welcome process
• Manage offboarding: final settlements, documentation, exit interviews
• Track probation periods, contract renewals, and end-of-contract dates and flag them proactively

Leave and attendance

• Own leave management across all entities: annual leave, sick leave, and public holidays
• Maintain an attendance and absence tracker and share a monthly summary with the Chief Financial Officer

HR processes and culture

• Identify gaps in our HR processes and propose improvements
• Develop and maintain a simple HR handbook covering leave, expenses, remote work, and code of conduct
• Support recruitment logistics: post job descriptions, coordinate interviews, manage candidate communications
• Organise team-building activities, company events, and internal celebrations
• Act as the first point of contact for employee questions on HR, payroll, and admin matters

General administration and logistics

• Manage travel bookings and logistics as required
• Maintain the group compliance calendar for HR-related statutory deadlines

What we are looking for

Required

• 2 to 4 years of experience in human resources, payroll, or people operations in Morocco
• Strong working knowledge of Moroccan labour law, CNSS declarations (DAMANCOM), and IR payroll obligations
• Experience with or strong interest in cross-border payroll (Kuwait, UAE, or other)
• Fluent in English, French and Arabic
• Highly organised, discreet with confidential information, and attentive to detail
• Comfortable in a fast-moving, international environment with limited hand-holding

Nice to have

• Experience with RemotePass, Deel, BambooHR, or similar platforms
• Basic understanding of employment structures in Gulf countries
• Previous experience in a technology company or startup

How we will measure success

• Payroll submitted for review by the 18th, with zero errors reaching employees
• Zero late CNSS or IR declarations
• Employee records in BambooHR 100% complete within 3 months
• Joiner and leaver formalities completed within 5 working days

What we offer

• A key role building the HR function in a growing international technology group
• Direct exposure to multi-country HR and payroll from day one
• Close collaboration with the Chief Financial Officer and senior leadership
• A clear development path as the group grows
• Flexible and hybrid working arrangements

Department: Finance & Operations
Reports to: Chief Financial Officer
Works closely with: Group Accounting Manager
Location: Casablanca, Morocco (with remote coordination across Kuwait and UAE)
Contract type: Full-time contractor agreement