HR Admin officer x 3

At MSF Netherlands (OCA), the People & Culture department (+/- 85) is a human-centered function that actively supports MSF's primary work: delivering healthcare to all. We focus on engagement, culture, and strategic impact, grounded in the belief that embracing the human factor is key to meaningful change. With a global workforce mindset, we prioritize trust and simplicity across our three Centers of Expertise: Culture & Change, People Experience, and Talent & Learning. Our People & Culture teams are supported by a team of 3 dedicated People Partners. Together, we aim to shape a culture where people thrive and purpose drives action.

Currently, we are looking for:

HR Administration Officers

3 positions | 36–40 hours per week
Fixed-term contract until 28 February 2027

Based in Amsterdam. Candidates must be available to work during the holiday period.

We are recruiting for three temporary HR Administration Officer positions, each with a different focus:

• 1 HR Administration Officer – HQ Contracting
• 1 HR Administration Officer – Country Programme Contracting
• 1 HR Administration Officer – Shared HR Administration, supporting the sub-teams in:
  • General Administration
  • Absence & Leave
  • Immigration & Relocation

For the shared HR Administration role, Dutch language skills are required. For the other two roles, language flexibility applies with English as our primary working language.

About the role

As an HR Administration Officer, you provide administrative support in a specific employment domain within MSF-NL, ensuring that contracts, letters, employee records, and related processes are handled accurately and in line with policy and legislation. You support employees, managers, and external authorities with clear information on topics such as employment conditions, absence, relocation, immigration, or insurance, depending on your area of focus. A key part of the role is working in and around a new HR system(Workday), where you will need to process data carefully, identify inconsistencies, and help ensure that system records reflect the correct employment situation. This role requires a structured, independent, and systems-oriented way of working, with the ability to connect administrative details across processes and stakeholders.

Depending on the specific position, your work may focus on HQ contracting, country programme contracting, or a broader support role across general administration, absence and leave, and immigration/relocation.

In this role, you will

Deliver domain-specific HR administration and support

• Prepare and manage labour contracts, contract amendments, and employment letters in line with policy
• Support processes related to salary, grade, and employment conditions
• Provide relocation and immigration support where relevant
• Manage and close prolonged sick leave cases in line with regulations and policy
• Support insurance-related administration for country programme staff where applicable

Advise employees and stakeholders

• Respond to queries and provide guidance on labour conditions, contracts, relocation, visa, tax, pensions, leave, and illness within your scope
• Clarify responsibilities between MSF-NL and employees in employment-related matters
• Coordinate with internal stakeholders and HR colleagues to ensure consistent handling of cases

Ensure compliance and accurate administration

• Prepare information and formal statements for external authorities and third parties, such as IND or UWV, where required
• Maintain complete, accurate, and orderly digital employee files and HR administration
• Verify the validity of invoices related to employees and labour administration
• Ensure administrative processes are compliant with policy and relevant legal requirements

Improve systems and ways of working

• Identify bottlenecks or inconsistencies in HR processes and systems
• Contribute ideas for improving workflows, administration, and system use
• Coordinate with counterparts in other MSF operational sections where needed

What you bring

Required

• Higher vocational or university level working and thinking ability, preferably in HR administration, or another relevant field
• At least 3 years of experience in a relevant area of expertise such as:
  • HR administration
  • HR generalist
  • Labour contracts and employment letters
  • Immigration and relocation
  • Absence administration
  • Employee support in a regulated environment
• Good knowledge of Dutch employment administration processes and compliance requirements
• Strong analytical skills and the ability to interpret and apply policies and regulations
• A highly independent and structured way of working
• A logical, systems-oriented mindset: you are able to understand process flows, identify inconsistencies, and think critically about what you see in HR systems
• Ability to manage multiple tasks accurately and efficiently
• Strong communication skills in English
• Availability to work during the holiday period (December 22, 2026-January 31, 2027)

Additional requirement for one of the roles

• For the Shared HR Administration position, Dutch language skills are required

An advantage

• Knowledge of national and international labour legislation
• Experience with immigration, relocation, or absence case management
• Experience working with HR systems such as Workday
• Experience in an international or complex organizational setting
• Familiarity with coordinating with external authorities and operational counterparts across countries

How you work matters, too

You are proactive, practical, and able to work independently. You bring structure to complexity and can assess situations with logic and sound judgement. You are not only process-driven, but also able to look beyond the system to understand the bigger picture. You communicate clearly, work accurately, and collaborate well with others while maintaining ownership of your work.

What we offer

• A fixed-term contract until 28 February 2027
• A meaningful role in an international humanitarian organization
• The opportunity to contribute to people processes that directly support MSF’s work
• A collaborative and international working environment
• Access to a wide range of internal learning opportunities
• Employment terms according to MSF-OCA policy and local conditions

Application & Information

If you believe you are the candidate we are looking for, we welcome you to apply directly via our website.

Please combine your CV and motivation letter into one document. In your motivation letter, feel free to indicate whether you have a preference for:

• HQ Contracting
• Country Programme Contracting
• Shared HR Administration

The closing date for this position is 15 November 2026.

About Us

To better understand how we approach recruitment at MSF OCA/MSF Netherlands, explore the values and principles that guide our hiring here.