HR Administrator

Why you’ll love working at HBF Fully subsidised Gold Hospital Insurance for you and your family after 3 months Flexible hybrid working with work from home options 3 additional wellbeing days (on top of our standard 20 days annual and 10 days personal leave) 2 volunteering days per year Access to corporate discounts across a range of gyms, retail, restaurants and hotels Based in our central Brisbane office, the HR Administrator provides practical day-to-day support across HR Advisory and the Performance, Reward and Insights team. You’ll help keep our people processes running smoothly by accurately processing employee lifecycle changes, maintaining employee records and supporting employees and leaders with HR queries. In this varied, hands on role you will combine HR administration with office and facilities coordination. You’ll work closely with teams across HBF to support onboarding and offboarding, prepare HR correspondence, manage requests through workday and the HR inbox and help create a safe and professionally managed Brisbane office. This is a 12-month max term opportunity. Your day to day Process employee lifecycle transactions in Workday, including onboarding, contract changes, position updates and terminations. Prepare employment contracts, letters of offer, variation letters and separation documentation Coordinate onboarding and offboarding activities, working with relevant teams to arrange system access, equipment and other administrative requirements. Support the HR team inbox by triaging requests, responding to queries and escalating employee relations, conduct, performance or employment risk matters Maintain accurate employee records and documentation, complete routine data quality checks and follow privacy, record-keeping and document retention requirements Provide administration support for HR projects and Talent Acquisition activities, particularly during peak hiring periods Support the day-to-day running of the Brisbane office, including workplace supplies, access passes, lockers, correspondence, deliveries and courier coordination About you You’ll bring at least one year of experience in an administrative or HR support role and be known for accuracy, reliability and ability to stay organised in a busy environment. You may have completed, or be currently studying, a qualification in Human Resources or a related discipline, or bring equivalent practical experience. You’ll be confident using Microsoft Word, Excel and Outlook, with strong written and verbal communication skills and a genuine customer service mindset. Because you’ll work with employee records and sensitive matters, you’ll also bring discretion, sound judgement and a professional approach to confidentiality. Experience using an HR information system, particularly Workday, or exposure to onboarding, contract administration or payroll coordination would be highly regarded. An understanding of the Fair Work Act or National Employment Standards, along with experience in a regulated or corporate environment such as health, insurance or financial services, would also be valuable. Next Steps To apply, complete your application attaching your CV that showcases your skills and experience in relation to this role. At HBF, we believe in the unique potential of every individual. We’re committed to building an inclusive workplace where diverse perspectives are valued and celebrated, because they make us stronger. We encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities and members of the LGBTQIA+ community. We want you to Be You, Be Bold, and feel supported every step of the way. If you need any adjustments during the recruitment process, please contact us at [email protected] so we can work together to accommodate your needs. Discover how we’re making a difference, explore our Community Initiatives at: Community Initiatives | HBF Health Insurance