HR Administrator
- Hiring from
- Poland
- Work type
- Hybrid
- Posted
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HR Administrator - Join and support Nordic HR team
Location: Poznan, Poland (hybrid)
Employment type: Full-time
Would you like to become an important part of the practical HR support behind our Nordic organization – and part of a friendly and fun Nordic HR team?
And do you want to help ensure that employees and managers get the support they need throughout the employee journey across Denmark, Norway, Sweden and Finland?
“You’ll join an international organization where we are team-oriented and put people first. And you’ll get a role that combines people contact, systems, data and administration as you work with HR technology including SuccessFactors, SAP and LMS,”
says Mette Højer Larsson, Head of People & Culture Nordics.
Welcome to our Nordic People team
We are 8 colleagues based in Denmark, Norway, Sweden and Finland handling all things people-related across the Nordics. Much of your role will be to keep people informed, coordinating across teams and countries, and making sure the practical details are taken care of.
But you will not work in isolation. You will be sitting with a local HR team in Poland, and in the Nordic team, we support each other as colleagues no matter our location.
Make HR work across borders
In your day-to-day, you will support employees and managers with everyday HR questions, while documenting and improving processes to make HR administration simpler and more consistent.
Thus, your role combines hands-on HR administration with regular contact with colleagues across the Nordics. Some tasks will follow established routines, while others will require you to coordinate across several functions and locations.
Your responsibilities will include:
- Keeping our employee data and HR systems accurate and up to date across SuccessFactors, SAP, the Learning Management System (LMS) and Time Off, ensuring high data quality.
- Supporting key performance and development processes in PMGM and providing the Nordic People team with regular HR reporting and business analytics.
- Coordination throughout the employee journey, from pre-boarding and onboarding to offboarding, including documentation, training registrations, checklists and salary-related administration.
- Supporting background checks and leave-of-absence administration, ensuring documentation is handled carefully.
- Working closely with IT and learning teams on email and distribution groups, LMS administration, mandatory training programs and other learning activities.
Experience within HR administration, shared services, people operations or similar
You are someone who genuinely enjoys helping others while also finding satisfaction in getting the details right. You understand the value of common processes but also recognize that local requirements can differ. So, you bring structure to your work, stay on top of deadlines and follow tasks through. Working remotely from your team, you can take responsibility independently, but we also hope you know when to reach out to us as colleagues for input.
Finally, we imagine that you bring:
- A degree in HR, business administration or practical experience that gives you an equivalent foundation.
- Experience within HR administration, shared services, people operations or a similar role. Experience from a Nordic or international environment is an advantage.
- Hands-on experience working with Excel and reporting, HR systems and employee master data. Experience with SuccessFactors, SAP and an LMS would be particularly valuable.
- A solid understanding of confidentiality and data protection, including GDPR, and a careful approach to handling employee information.
- Curiosity about the latest AI technologies to push the status quo.
- Professional fluency in English.
Do you want us to be your new colleagues?
We would love to hear from you.
