HR Advisor - 12 month FTC

Job Purpose:

We are looking for a proactive HR Advisor to join our dedicated HR Central team working within the UK Lucy Group businesses. The role will provide a professional HR advisory and support service to employees and managers. The role will also support the HR team with operational administration.

Working in collaboration with the HR Central Team and HRBP’s to ensure the delivery of a seamless and efficient operational service to all areas of the business, developing tools and support materials to empower managers.

Job Content:

The role will have a predominant focus on employee relations activities and will advocate best practice while ensuring compliance with all Company policies, procedures and employment legislation. Key responsibilities include:

1. Guide managers on policy related matters to enable them to manage their teams effectively (e.g. Leave, Occupational Health, Flexible working etc.)
2. Guiding and supporting managers through disciplinary, grievance and capability processes ensuring appropriate and timely action is taken.
3. Supporting with updates to Company policies and procedures in timely manner with legislation and business changes
4. Managing HR administration across the full employee lifecycle for Lucy Group Ltd, ensuring employee records and documentation are maintained accurately and in accordance with Company processes.

We are looking for an enthusiastic and motivated individual who will proactively support HR activities. This role is ideal for someone with employee relations experience and strong interpersonal skills who is seeking exposure to wider HR initiatives, while also being willing to support day-to-day operational HR activities.

Job Dimensions:

• This is a full time, fixed term role for a period of 12 months
• This is a hybrid role as per our Working Arrangements Policy and will be based in the Oxford site with travel to Thame
• This role will report to the HR Manager and will be part of the wider HR Central Team

Key Accountabilities:

• Responsible for supporting and advising the business on employee relations issues including but not limited to dispute resolution, disciplinaries, grievances, absence management, and performance management
• Advise managers on management practice and ensure compliance with policies and procedures including in Employee Relations issues
• Preparing HR documentation, including invitation letters, outcome letters and performance management documentation, ensuring accuracy and compliance
• Support with ensuring policy, procedures, and forms are up to date, in line with current legislation and maintained according to ISO standards
• Responsible for ensuring the shared drives, employee files and relevant trackers are maintained and up to date
• Ensure the HR system (Oracle) is kept up to date and accurate and provide reports from Oracle on request
• Support with running and checking monthly payroll reports
• Support with all aspects of the Employee lifecycle, including but not limited to induction and onboarding, contractual changes, development, benefits and leaver process
• Supporting the team with general administration across all areas of HR
• Supporting the wider HR Central team with HR operational activities and project work

Qualifications, Experience & Skills

• CIPD Level 3 qualified
• HR experience in a generalist role
• Experience of managing and advising on Employee Relations activities including but not limited to Performance Management, Grievances, Disciplinaries, Absence Management
• Good understanding of UK employment legislation and HR best practice.
• Ability to balance business needs with employee experience and policy compliance.
• Proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint
• Excellent written and verbal communication skills

Desirable Experience

• Working towards CIPD Level 5
• Worked in a Manufacturing and Engineering Environment
• Experience in using Oracle HRIS

Behavioural Competencies:

• Strong attention to detail and organisational skills
• Excellent time management skills
• Strong communication and interpersonal skills
• Resilient and can work at pace on different priorities to meet deadlines
• Proactive, positive and can-do approach to resolving issues
• A process improvement mindset
• Proactive, takes the initiative and effectively deals with resistance
• Trusted, credible team player as well as working independently
• "Role models" the values and demonstrates a strong moral compass in all decision making.
• Flexible approach to delivering excellent service
• Ability to travel to other sites

Values

• Caring – We treat all with fairness and respect. We value diversity. We recognise and develop our people
• Excellence – Through ingenuity and a dedication to quality, we create smart, sustainable solutions
• Working Together – Teamworking and communication are at the forefront of everything we do. We share our knowledge across our organisation for the benefit of all.
• Trusted – We build and maintain trusted relationships with all people and partners
• Daring to Differentiate – We are market leaders. We make bold decisions. We stand out.

Responsibilities:
1) HR Data Analytics and Insights: Deliver analyses of HR data; identify trends and contribute to the creation of HR insights that enable the diagnosis of business issues, enhancement of employee engagement, and/or improvement of business performance.
2) HR Data Management: Carry out complex HR data processing tasks; advise colleagues when needed and use expertise to help improve data collection tools and administration processes.
3) Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
4) Payroll Administration: Validate, input, and maintain payroll data to ensure the accurate and efficient delivery of payroll services; prepare payroll for bank submission and entry into financial systems; prepare manual payments when required; prepare payroll reports and reconciliations.
5) Internal Client Relationship Management: Build effective working relationships within the internal client organization, delivering high-quality professional services with guidance from senior colleagues.
6) Document Management: Create a local document management system for an office or department.
7) Information and Business Advice: Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.
8) Employee Onboarding and Offboarding: Initiate and monitor the administration of onboarding and/or offboarding processes to ensure that all processes are completed accurately, efficiently, and on time.
9) Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
10) Organizational Capability Building: Provide instruction and informal advice to less experienced colleagues within the team to develop their skills.
11) Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Educational Requirements: Post-Secondary Non-Tertiary Education

General Experience Requirement: Experienced practitioner able to work unsupervised (13 months to 3 years)

Managerial Experience Requirement: Very limited (0 to 3 months)