HR and General Affairs Coordinator

Role Description The HR and General Affairs Coordinator at Amigo Tours will support day-to-day human resources and office administration activities to ensure smooth operations in the Tokyo office. This contract, hybrid role involves coordinating recruitment logistics, onboarding documentation, and employee records management, while also maintaining HR files in compliance with company and governmental policies. The coordinator will handle general affairs tasks such as office supplies management, vendor coordination, meeting room arrangements, and support for internal events and travel arrangements. The role includes responding to employee inquiries, preparing routine HR and administrative reports, and collaborating with managers to support internal communications. Work is primarily based in the Tokyo office, with some work-from-home flexibility according to business needs.

• Strong HR administration capabilities, including handling employee documentation, basic payroll or attendance data support, and coordination of recruitment and onboarding activities.
• Solid general affairs and administration skills, such as managing supplies, coordinating vendors (in this case, our guides), expense follow-up and management, organizing office facilities, and supporting meetings and events.
• Proficiency with soreadsheets is a must.
• Effective communication and interpersonal skills, with the ability to interact professionally with internal teams, candidates, and external partners in a multicultural environment.
• Strong organizational and time-management skills, including the ability to prioritize tasks, meet deadlines, and work independently under minimal supervision.
• Business-level proficiency in English and Japanese (spoken and written) to manage documentation and communication in both languages.
• Understanding of basic HR practices, expenses management and local employment norms in Japan; prior experience in HR or general affairs is preferred.
• Relevant education in Accounting, Human Resources, Business Administration, or a related field, or equivalent practical experience.