HR and Recruitment Coordinator

Ready to play a key role in how a growing engineering firm builds its team? As ISL’s HR and Recruitment Coordinator, you’ll manage the full recruitment cycle behind a high volume of openings, from posting and screening to interviews, offers and onboarding, while supporting our HR team with day-to-day operations and projects. You’ll work with leaders across every sector, see your work shape the people who join ISL and build the experience to grow your career in HR and talent acquisition.

About the opportunity

ISL is a Western Canadian multidisciplinary consulting engineering firm providing planning, engineering and design services. More than 600 ISLers work across 16 offices, delivering transportation, municipal, bridge, building and environmental projects for the communities we live in. Our tagline says it simply: Integrated Expertise. Locally Delivered.

In this role, you'll partner with Talent Acquisition, Human Resources, Business Services to support our hiring managers to keep a high volume of open requisitions moving, from posting to first day. You'll own the coordination that makes a great candidate experience possible. You will also support our HR team with general HR operation administration and projects which will help ISL to continue to scale and grow.

What you'll do

Keep the pipeline moving

• Post approved roles to our careers page, job boards and LinkedIn, and keep postings current
• Screen incoming applications against role requirements and flag strong candidates
• Occasional support with sourcing and outreach (Linkedin Recruiter)
• Provide pre-screened candidate information to hiring managers to review and collect feedback
• Maintain accurate candidate records and status updates in our applicant tracking system (ATS)
• Keep the recruitment tracker updated with current information on each requisition

Run interview logistics

• Schedule phone screens and interviews across multiple hiring managers, offices and time zones
• Book rooms and Teams meetings, and send candidates clear confirmations and prep details
• Collect interview feedback from hiring managers and follow up when it's late

Close the loop with candidates

• Be the first point of contact for candidate questions throughout the process
• Send timely updates and regret letters so no one is left waiting
• Coordinate reference checks as needed

Hand off to onboarding

• Prepare offer letters and employment documents for review and signature
• Set up new hires in our human resources information system (HRIS) and coordinate start dates, equipment and first-day details with managers and IT
• Support campus recruitment, co-op hiring and career fairs as needed

Support the wider HR team

• Help with general HR administration, such as maintaining employee files and updating records in our HRIS
• Prepare HR letters, forms and documentation for review and signature
• Support HR projects and programs as needed, from training coordination to employee events

Make the process better

• Spot repetitive tasks and suggest templates, workflows or tools that save time
• Help keep recruitment documents, templates and process guides organized and up to date
• Other related responsibilities and duties as required.

What you bring

• One to five years of experience in recruitment coordination, HR administration or a similar high-volume administrative role
• A diploma or degree in human resources, business administration or a related field, or equivalent experience
• Strong organization: you can juggle a high volume of open roles, dozens of candidates and shifting calendars without dropping details
• Clear, friendly written and verbal communication with candidates and senior leaders alike
• Comfort with Microsoft 365, especially Outlook calendars, Teams and Excel
• Discretion with confidential candidate and employee information

Nice to have

• Hands-on experience with an applicant tracking system (ATS)
• Experience posting roles and messaging candidates in LinkedIn Recruiter to help with sourcing
• Exposure to an HRIS and new hire onboarding
• Recruitment experience in engineering, consulting or other professional services
• Progress toward a Chartered Professional in Human Resources (CPHR) designation
• Familiarity with AI tools such as Claude, ChatGPT or Co-pilot

Why ISL

This is a chance to help shape how a growing firm hires. You'll see the full recruitment cycle up close, work with leaders in every sector and office, and build skills that set you up for a long career in talent acquisition. At ISL we work as OneISL: one firm, across offices and disciplines, and you'll be part of that from day one.

What ISL offers

Depending on your experience level, the salary range (based on a 40-hour work week) is $55,000 to $75,000 per year.

Here are some of the amazing benefits we provide:

• Hybrid model of work, with flexibility to support work-life balance
• Immediate employer paid benefits upon commencement which include health, dental and extensive paramedical services
• Life insurance and AD&D options
• Healthcare spending and lifestyle option accounts
• Group RRSP with employer matching opportunities
• Competitive annual bonus incentives
• Paid professional development opportunities such as conferences and memberships
• Parental leave top ups
• 24/7/365 employee and family assistance program
• Potential to become a partner and employee owner (based on performance)

Location

ISL is proudly located in over 16 offices across Western Canada. This position will be located in:

• Calgary
• Edmonton