HR Associate (Volunteer)

Location: Fully remote — work from anywhere

Employment Type: Part-time volunteer role

Commitment: Minimum six months; at least 10 hours per week

Reports To: Head of People Operations

About Vexnovate Ventures

At Vexnovate Ventures Private Limited, sustainability is not just a corporate checkbox, it is the foundational blueprint of our entire technological ecosystem. Operating as a dynamic micro-SaaS factory, we rapidly build, test, and scale highly specialized, cloud-native platforms engineered for ecological resilience and planetary regeneration. By combining cutting-edge artificial intelligence, sensor networks, and spatial data with a lean SaaS architecture, we transform complex environmental data into immediate, actionable solutions. Our agile factory model ensures that every software solution we deploy is built for long-term viability, efficiency, and maximum measurable impact across vulnerable ecosystems.

About the Role

The Human Resources Associate will support the development and day-to-day operations of Vexnovate Ventures' Human Resources function.

This role offers hands-on experience in recruitment, onboarding, employee records, HR operations, volunteer management, employee engagement, performance management, and HR process development within an early-stage, fully remote organization.

You will work closely with the Head of People Operations to implement HR processes, maintain accurate records, support employees and volunteers, and help build scalable people practices from the ground up.

This role is suited to an HR professional who is organized, proactive, comfortable with technology, eager to learn, and able to work independently in a remote environment.

Key Responsibilities

HR Operations & Administration

• Support the day-to-day administration of HR activities and processes.

• Maintain accurate and up-to-date employee and volunteer records.

• Assist with HR documentation, letters, forms, and internal HR communications.

• Support leave, attendance, and other HR administrative processes.

• Organize and maintain HR files and documentation systems.

• Respond to routine employee and candidate HR inquiries and escalate matters when required.

Recruitment & Talent Acquisition

• Support end-to-end recruitment activities across the organization.

• Prepare and publish job descriptions and vacancy announcements.

• Screen applications and maintain candidate pipelines.

• Coordinate interviews and communicate with candidates throughout the recruitment process.

• Maintain accurate recruitment records and update the applicant tracking system (ATS).

• Support candidate onboarding and recruitment reporting.

• Assist with employer-branding and talent-attraction initiatives.

Onboarding & Offboarding

• Support the onboarding of new employees and volunteers.

• Prepare onboarding documentation and checklists.

• Coordinate onboarding activities, introductions, and required HR documentation.

• Ensure new team members have the information and resources required to get started.

• Support offboarding activities, including documentation, exit processes, and record updates.

Volunteer Management

• Support the implementation and administration of the company's volunteer management program.

• Maintain accurate volunteer records and participation information.

• Support volunteer recruitment, screening, onboarding, and engagement.

• Track volunteer activities, contributions, and participation.

• Assist with volunteer communications and recognition initiatives.

• Support the development and improvement of volunteer management processes.

Employee Experience & Engagement

• Support initiatives designed to improve employee and volunteer experience.

• Assist with employee engagement activities, surveys, and feedback collection.

• Support internal HR communications and people-related announcements.

• Help coordinate virtual team-building, engagement, and recognition activities.

• Identify employee experience concerns and escalate them appropriately.

Performance & Development Support

• Assist with the administration of performance management processes.

• Support the tracking of key performance indicators (KPIs), objectives and key results (OKRs), performance reviews, and development activities.

• Help maintain performance-related records and documentation.

• Support training and learning initiatives.

• Assist with employee development and engagement activities.

HR Systems & Process Improvement

• Support the implementation and maintenance of HR systems, including the HR information system (HRIS) and ATS.

• Identify opportunities to simplify, standardize, and automate HR processes.

• Maintain HR trackers, databases, and reporting documents.

• Use Google Workspace and other approved digital tools to support HR operations.

• Use appropriate AI tools to improve productivity while maintaining confidentiality and carefully reviewing outputs.

• Assist with documenting HR processes, standard operating procedures (SOPs), workflows, and guidelines.

HR Compliance & Documentation

• Support the maintenance of HR policies, procedures, employee handbooks, and related documentation.

• Assist with maintaining employee records in accordance with company requirements.

• Support HR compliance activities and escalate potential compliance concerns to the Head of People Operations.

• Handle employee information with appropriate confidentiality and professionalism.

Role Deliverables

You will contribute to:

• Accurate and well-maintained employee and volunteer records.

• Timely and organized recruitment coordination.

• Smooth onboarding and offboarding processes.

• Up-to-date ATS and HRIS information.

• Effective administration of the volunteer program.

• Timely HR communications and employee support.

• Organized HR documentation and process trackers.

• Support for employee engagement and performance activities.

• Continuous improvement of HR processes and workflows.

Qualifications & Experience

• A degree, diploma, or relevant training in Human Resources, Business Administration, Industrial Relations, Psychology, Management, or a related field is preferred but not required.

• One to three years of experience in HR, People Operations, recruitment, administration, or a related role is preferred.

• Early-career HR professionals with relevant practical experience, internships, volunteer experience, or HR certifications are encouraged to apply.

• Basic understanding of HR operations, recruitment, employee lifecycle processes, and HR documentation.

• Experience using an ATS, HRIS, Google Workspace, Slack, or similar workplace tools is an advantage.

• Comfort learning and working with new HR technologies.

• Basic understanding of HR compliance and employment practices.

• Strong organizational and administrative skills.

• Excellent written and verbal communication skills.

What We Offer

• A 100% remote, asynchronous work environment, with the flexibility to work from anywhere in the world.

• An opportunity to help build and lead the HR function from the ground up.

• Continuous feedback from the Founder and C-suite leadership to support professional and leadership growth.

• Performance-based recognition, including LinkedIn, Upwork, and letter-of-recommendation endorsements; a company email address that may be used as a CV reference; and a featured profile on the company's “Meet the Team” page.

Our hiring process:

1. AI Initial Assessment (30 mins): Complete an asynchronous online interview with our AI system. Please answer using your own voice without external AI tools.

2. Live Interview: A one-on-one call with Jennifer (HoPO), to ensure aligned goals and cultural alignment.

3. Joining Vexnovate: If it’s a mutual match, we’ll send over your formal invitation to get onboarded!