HR Coordinator and Administrative Assistant ( 12 month contract)

The College of Physicians and Surgeons of Ontario (CPSO) is the province’s medical regulator. We have a mission to serve the public interest in Ontario’s health system, ensuring patients receive quality care from fully trained, highly competent, deeply compassionate and ethically guided doctors.

At CPSO, we work in a collaborative and team-based environment. We believe that a positive work environment is built on trusting communication, mutual support, team-minded accountability and respectful interactions. These values guide how we work together every day.

We are seeking a motivated, detail-oriented Coordinator to join our People & Organizational Development department. Reporting to the Manager, this role maintains employee information in the HRIS, ensures data integrity and provides administrative support. Strong communication, organization, analytical and relationship-building skills are essential, along with sound judgment, discretion and the ability to work collaboratively across teams.

This person understands the importance of confidentiality and discretion and is able to work collaboratively with other staff and teams across the organization.

This is a 12-month contract starting in January 2027.

Duties/Responsibilities

• Provides Manager with administrative support, including travel arrangements, calendar management, meeting coordination, tracking action items and deliverables and backup coverage.

• Coordinates day-to-day departmental operations and administrative support, including meeting scheduling, room bookings, catering and technology arrangements, employment letters, ordering flowers, donations and processing invoices.

• Working closely with the HR Generalist to support HRIS administration including, updating and maintaining employee and job information, supporting onboarding and offboarding processes, processing bi-weekly payroll and creating standard and ad-hoc reports.
• Partners with the Finance department for payroll administration, year-end processes and interim and year-end audits.
• Administer employee benefits and pension enrolments, changes and inquiries and provide basic technical support for HRIS, benefit and pension portals.

• Supports staff engagement initiatives and event planning, including administration of the High5 rewards and recognition platform.

• Participate in department projects, continuous improvement initiatives and other duties as required.

Qualifications

• Post-secondary education in Human Resources, Business Administration or a related field
• Minimum 3 years of HR experience and administrative support in a corporate environment
• Proficient with HRIS/HRMS systems; experience with UKG Pro is preferred
• Strong technical aptitude and proficiency in MS Office applications
• Strong organizational and planning skills with the ability to manage multiple priorities and meet deadlines.
• Advanced verbal and written communication skills
• Able to work collaboratively with team and other partners to meet objectives.
• Competent in taking initiative and working independently with limited guidance.
• Knowledgeable and understanding of equity, diversity, inclusion and accessibility principles.

How to Apply

Please click apply now and submit a cover letter along with your resume.  Deadline to apply is October 30, 2026.   Internal candidates, please obtain written agreement from your immediate supervisor/manager before applying. 

Additional Information

• Employment at CPSO requires that staff reside in Ontario and are available to attend the office as necessary.
• Proof of COVID-19 vaccination (minimum two doses) is required.
• This position offers a hybrid remote work arrangement, with mandatory in-office attendance one day per week and more as required.
• The vacancy is for an existing position.

Annual salary: $71,153

CPSO is committed to being an accessible, diverse, equitable and inclusive workplace where the rights of all individuals and groups are protected and all individuals feel safe, respected, empowered and celebrated.

The College recognizes that Employment Equity plays a crucial part in our journey towards inclusion, and actively seeks to increase its diversity by encouraging and welcoming applications from members of groups with historical and/or current barriers to equity, including, but not limited to, Indigenous peoples, members of groups that commonly experience discrimination due to race, colour, religion, beliefs or place of origin, individuals with disabilities, and members of the LGBTQ2S+ community and individuals who identify as women.

If you require an accommodation at any stage of the recruitment process, we invite you to notify the Human Resources Department at CPSO