HR Executive (Counselling Centre for Children)

About This Job

• MindfulBear is a specialist counselling centre for children and teens aged 5–18
• Wed–Sun (5-day week), closed on public holidays. 10am–7pm weekdays, 9am–6pm weekends. 1 day WFH
• Near Marine Parade MRT
• SGD 3,200–3,700/month, based on experience
• More about working here: mindfulbear.sg/careers

Job Scope

Payroll & Compensation (with Finance)

• Process monthly payroll accurately and on time, including CPF, tax, and statutory contributions, via Talenox
• Administer incentive and commission payments for counsellor roles
• Maintain payroll records and handle staff pay queries

Contracts & Documentation

• Prepare and manage employment contracts, offer letters, and variations
• Maintain up-to-date employee records
• Track and administer leave and other statutory entitlements per the Employment Act
• Monitor team's work attendance and prepare monthly attendance report

Onboarding & Offboarding

• Coordinate interviews and new hire onboarding — documentation, orientation, system access
• Manage exit processes, including final settlements, acknowledgements, and exit interviews

Staff Engagement & Relations Support

• Support staff communications across both centres (WhatsApp updates, engagement touchpoints)
• Help plan and run staff appreciation and wellbeing initiatives
• Be an accessible point of contact for HR policy and process questions
• Provide admin and coordination support for grievance, disciplinary, and investigation processes

Compliance

• Support compliance with the Singapore Employment Act, MOM guidelines, and TAFEP's Workplace Fairness framework
• Keep HR policies and templates current with regulatory changes

Any other Ad hoc duties if required.

Requirements

• Singaporean or PR
• Diploma/degree in Human Resource Management, Business Administration, or a related field
• 1–3 years of HR generalist experience
• Familiarity with the Employment Act and statutory requirements (CPF, IRAS, MOM) is a strong advantage
• IHRP certification is a plus

Who does well here

• High attention to detail, particularly with payroll and statutory documentation
• Discreet and trustworthy with sensitive staff information
• Warm, approachable communicator — this is a people-facing HR role
• Organised, able to juggle recurring cycles (payroll, contracts, claims) alongside ad-hoc requests
• Comfortable with Excel, WhatsApp, Asana, Talenox

Benefits

• An annual salary increment.
• One day Work From Home
• Paid annual and parental leave.
• A birthday allowance of SGD 30, to spend on whatever you want.
• Team events through the year, from buffet lunches to escape rooms and pickleball.