HR Generalist & Office Manager

HR Generalist & Office Manager We are looking for a structured, hands-on, and tech-curious HR Generalist & Office Manager for our Copenhagen office. Combining HR, office management, AI, automation, and digital tools. Our Copenhagen office is looking for a structured, hands-on, and tech-curious HR Generalist & Office Manager, to help shape how our workplace runs day to day. The role blends people operations and processes with office management and will give you space to modernize how we work through AI and digital tools across the employee lifecycle. You’ll keep our People practices compliant, efficient, and employee-focused while working closely with managers, employees, and cross-Scandinavian colleagues to bring smarter, AI-supported ways of working into everyday life at the office. If you enjoy both the operational and administrative sides of HR and are curious about how AI can support people processes, this role could be a good match for you. You will work on-site at least 4 days a week. Your direct manager is based in Oslo, and you will have a dotted line to the Managing Director in Denmark. Key Responsibilities -  People & Culture Operations & Compliance Support the day-to-day HR operations across the full employee lifecycle Provide HR guidance and legal support in accordance with Danish labor law and regulations Support local managers and employees on day-to-day people-related questions from employee relations and performance to adapting to new ways of working, tools, and organizational change Ensure employment contracts and People policies are compliant and up to date and maintain accurate employee documentation, organizational data Drive benefits, compensation, performance management, salary payment and review cycles Act as super user for HR systems Identify and pilot AI tools to streamline People and office workflows Champion data quality, privacy, and compliant use of AI in line with GDPR and Danish labor law Manage recruitment processes end-to-end: screening, interviews, assessments, reference checks, leveraging AI-supported sourcing and screening tools where they add value Own on and off-boarding and the employee lifecycle processes Collaborate cross-Scandinavian on shared People & Culture initiatives and process improvements Key Responsibilities - Office Management Ensure the office runs smoothly and maintains a productive and welcoming workplace environment. Oversee daily office operations and administrative routines and manage office supplies, vendors, and facilities coordination Maintain office equipment and coordinate repairs or maintenance Help prepare internal conferences, team gatherings, and the like Monitor safety procedures and workplace compliance Who You Are You are a proactive, organized HR professional who enjoys working operationally and collaboratively, juggling multiple processes while creating structure and clarity. You are structured, detail-oriented, and service-minded, with the integrity to handle sensitive information discreetly. A strong communicator, you build trust across teams and locations, take ownership of your work, and drive projects independently from start to finish. You are curious about technology and actively look for ways to use AI to streamline People operations, so the team can spend less time on process and more time on people. Qualifications & Experience 2-3 years of experience in an HR Generalist or HR Operations role Strong knowledge of Danish labor law and HR compliance and experience working with unions and employee relations Hands-on experience with HR systems and payroll processes, and comfort working with digital tools, automation, and AI assistants (e.g. Claude, Copilot) in a professional setting A genuine interest in exploring how AI can improve HR and office operations, no formal tech background required, but a willingness to experiment, learn, and share findings Strong administrative and organizational skills Fluent in Danish and English, both written and spoken About Formpipe At Formpipe, we offer an attractive compensation package including pension and health insurance, along with a healthy work–life balance. Our office environment supports both wellbeing and community. We believe work should be both meaningful and enjoyable. You can expect an informal and friendly atmosphere, a flat organizational structure, and strong opportunities for both personal and professional development. If you’re looking for a workplace where you can grow, contribute, and feel part of something - Formpipe might be the right fit for you. As of December 2025, Formpipe in Sweden and Denmark and Sikri in Norway have strategically partnered to deliver efficient, transparent, and secure solutions for the public sector. Formpipe is an innovative software company developing solutions that make a real difference for our customers and for society. At Formpipe, our mission is to unlock the potential of data and help organizations stay ahead in a rapidly evolving world. We thrive on teamwork while valuing each individual’s unique perspective and strengths. Empowerment through trust and collaboration is more than a principle for us — it’s the foundation of how we grow, innovate, and succeed together Office Denmark Locations Copenhagen Remote status Hybrid Copenhagen