HR Operations & Administration Specialist (Ukrainian Labor Law)

For our client, an international company in the aerospace and technology sector, we are looking for an experienced HR Operations & Administration Specialist to support the full employee lifecycle in Ukraine.

This is a nine-month B2B contract providing temporary cover for an absent employee. You will be the first point of contact for general HR enquiries, support Ukrainian HR processes and compliance with legal requirements, and collaborate with regional and global HR teams.

• Respond to employee HR enquiries and provide clear guidance on HR policies, procedures and available services.
• Prepare HR documentation relating to employment changes, business and personal travel, reference letters and income certificates.
• Process HR transactions in Workday, including updating personal information, verifying citizenship and recording employment changes.
• Support local compliance processes, including preparing Ukrainian military registration documents and maintaining paper-based personnel records.
• Contribute to HR process improvements across all stages of the employee lifecycle.
• Support the development and implementation of new or updated HR programmes, policies and procedures.
• Support Ukrainian and global projects by helping define deliverables, resources, budgets and timelines, tracking progress and preparing status updates for stakeholders.
• Coordinate with external suppliers and support the assessment of their service quality.

• At least 3 years of experience providing HR services to employees in Ukraine.
• In-depth knowledge of Ukrainian labour law, local employment requirements and HR compliance.
• Experience working with Ukrainian government portals and personnel documentation.
• Fluency in Ukrainian and English, both spoken and written.
• Proficiency in Microsoft 365, including Teams, Excel, PowerPoint and Word.
• Ability to collaborate effectively with international teams across different time zones.

Preferred qualifications

• A university degree, a professional HR qualification or equivalent practical experience in human resources.
• Experience with Workday and/or ServiceNow.
• Experience in international HR operations or within an international company.
• Experience managing suppliers or external HR service providers.

• Location: Gdańsk, Poland.

• Work model: Hybrid — 4 days remotely and 1 day in Gdańsk office per week.

• Contract duration: 9 months, providing temporary cover for an absent employee.

• Cooperation model: B2B.

• Compensation: Competitive, depending on your experience and financial expectations.

• Initial interview with a KUBO recruiter — approximately 20–25 minutes.
• Interview with the client.
• Feedback.

W KUBO naprawdę zależy nam na ludziach. Zapraszamy osoby w różnym wieku, o różnych tożsamościach
i sposobach funkcjonowania oraz niezależnie od sytuacji zdrowotnej i rodzinnej. Autentyczność jest dla nas wartością, a naszym celem jest uczciwy i otwarty proces dla wszystkich.

At KUBO, we genuinely care about people. We welcome candidates of all ages, backgrounds, identities, family constellations, health situations, and ways of thinking and interacting with the world. You’re welcome to be yourself — we value authenticity, and we’re committed to creating a fair and inclusive process for everyone.