HR Program Coordinator

Duties and Responsibilities

• Program & Project Coordination: Coordinate HR programs, projects, and initiatives, including organizing timelines, tracking progress, scheduling meetings, documenting action items, and following up on deliverables.
• Department Coordination: Support the planning and coordination of HR team meetings, events, communications, and department-wide activities.
• Leadership Support: Provide direct organizational support to the VP of HR, including preparing meeting materials and presentations, organizing information, tracking follow-up items, and helping manage competing priorities.
• Communication & Collaboration: Facilitate communication and coordination across HR team members and other departments to support the smooth execution of programs and initiatives.
• Organization & Follow-Through: Maintain calendars, tracking tools, documentation, and other resources to keep information organized and accessible. Help ensure commitments and action items are followed up on in a timely manner.
• Continuous Improvement & Additional Support: Identify opportunities to improve coordination and follow-through, and provide support for other HR priorities and activities as needed.

Education and Experience

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong follow-through and the ability to anticipate needs, track details, and keep work moving forward.
• Ability to work collaboratively with a variety of people and build effective working relationships across the organization.
• Proficiency across Microsoft Office applications.
• Ability to handle confidential information with discretion and professionalism.
• Previous experience in program coordination, project coordination, administrative support, or a similar role preferred.
• Experience supporting programs or initiatives in an HR or corporate environment is a plus.

All Employees Shall

• Comply with the EH&S Policy and applicable regulatory and company EH&S rules and requirements
• Report to supervision conditions or practices that are either unsafe or that may adversely impact the environment, to ensure prompt resolution of potential hazards
• Attend scheduled EH&S training program
• Actively support the organization’s efforts to meet or exceed EH&S goals and plans
• Recommend improved EH&S practices
• Must be able to communicate effectively with co-workers, supervisors, and third parties. This ability to communicate requires the employee to be conversant in English as the majority of our workforce and the third parties that we encounter only speak English.
• The incumbent is responsible for complying with the policies in Whelen’s “Employee Handbook.”