HR Support & Office Manager

The Bel Group is a major player in the food industry through portions of dairy, fruit and plant-based products, and one of the world leaders in branded cheeses. Its portfolio of differentiated and internationally recognized brands includes The Laughing Cow®, Kiri®, Babybel®, Boursin® Nurishh®, Pom'Potes® and GoGo squeeZ®, as well as some 30 local brands. Together, these brands helped the Group generate sales of €3.6 billion in 2022.

Do you want to join a company with strong brands that puts consumers and responsibility at the heart of the decision-making process? Then Bel is made for you!

Are you bold, pragmatic, and determined? Do you want to contribute to the transformation of an international agri-food company? Them come join us and measure the impact of your talent and energy in realizing an ambitious and sustainable company project!

#IWorkForAllForGood

Bel Saudi Arabia is looking for a passionate and driven Admin & HR Support Manager to be the operational backbone of our Jeddah office. This is your opportunity to grow within a global, purpose-led company whose mission is to make food healthier and more sustainable for all. This individual will be responsible for overseeing the daily operations of the office, providing administrative support to our team in Jeddah office, and ensuring a productive and well-organized work environment. The ideal candidate will have strong interpersonal skills, excellent communication abilities, and a proactive approach to problem-solving. Additionally, this role will place a significant emphasis on HR activities, including payroll management, employee engagement, and recruitment.

You'll be the go-to person who keeps our Jeddah office running seamlessly — creating an environment where people feel supported, energized, and set up for success. From smart office management to meaningful HR initiatives, your impact will be felt every single day.

Key Responsibilities:

Office Management:

• Oversee the day-to-day operations of the office to ensure a smooth and efficient work environment.
• Manage office supplies inventory and place orders as necessary.
• Coordinate maintenance and repair of office equipment and facilities.
• Implement and maintain office policies and procedures to ensure compliance with company standards.

Administrative Support:

• Provide comprehensive administrative support to the team in Saudi, including managing their travel arrangements/ accommodation.
• Prepare polished reports, presentations and communications
• Handle sensitive information with the highest level of discretion and professionalism

Financial Administration:

• Assist in budget preparation and expenses tracking.
• Process invoices, manage petty cash, and handle other financial administrative tasks as required.

Vendor and Partner Management:

• Manage relationships with office vendors and service providers.
• Negotiate contracts and agreements to secure favorable terms and conditions.

HR Support:

Employee Engagement:

• Develop and implement group initiatives to enhance employee engagement and satisfaction.
• Organize team-building activities and events to foster a positive work environment.

Recruitment:

• Support HRM with the recruitment process, candidate screening, and interview coordination.
• Ensure a smooth onboarding process for new employees, including orientation and training.

Team Coordination:

• Act as a liaison between the HR and various functions, ensuring effective communication and collaboration.
• Support HR functions, including onboarding new employees, maintaining employee records, and coordinating training sessions.
• Assist in organizing company events, meetings, and conferences.

Project Management:

• Oversee special projects and initiatives as assigned by the KSA Sales Manager & HR Manager.
• Ensure timely and successful completion of projects, coordinating with cross-functional teams as needed.

Compliance and Reporting:

• Ensure compliance with company policies, procedures, and legal regulations.
• Prepare and submit required reports to management and regulatory bodies.
• Stay updated on changes in labor laws and regulations to ensure company compliance.

Qualifications & Experience:

• Bachelor’s degree in business administration, Management, Human Resources, or a related field.
• Minimum of 3 years of experience in HR or administrative roles, preferably within a multinational company.
• Saudi National is a must.
• Fluent in English and Arabic both (spoken & written)
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with integrity and professionalism.
• Strong problem-solving skills and a proactive approach to work.

Why Join Us?

At BEL, we believe in fostering a dynamic and inclusive work environment where innovation and collaboration thrive. Join us and be part of a team that values your contributions and supports your professional growth.

Click "Apply" now to take your career to the next level!