HRIS and Benefits Specialist

Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located in one of Chicago’s most iconic buildings, designed by a world-renowned architectural firm, and is close to public transportation. With more than 350 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Boston area.

We were named a 2024 Best-in-Class Employer by Gallagher and Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!

Job Responsibilities:

The HRIS and Benefits Specialist is responsible for administering benefits enrollments, conducting audits, preparing reports, and implementing system updates. This role partners closely with the Senior Manager, Total Rewards & Data to support organization-wide reporting requirements, including Section 503, VEVRAA, EEO-1, and other HR data initiatives.

• Serve as the primary point of contact for day-to-day HRIS administration, system configuration, and troubleshooting
• Research new technologies, including AI tools to improve the employee experience and enhance HR processes
• Configure and maintain the system to support evolving business needs, and generate reports for key HR functions, including compliance, open enrollment, and performance management
• Support the administration of retirement plans, medical, dental, life, disability, and wellness programs, emphasizing accuracy, responsive service, and process consistency.

Must Have:

• Bachelor's degree or experience in lieu of degree
• 3 years of experience (or 7 years in lieu of a degree) maintaining and overseeing HR/Payroll information for organizational wide data, administering employee benefits, maintaining HR foundational tables in HRIS working with large employee data files, synergizing data and making key comparisons, and organizing and communicating information using tools in an easy-to-read format
• A proven track record working with complex and confidential information
• Have a collaborative team approach mindset
• Knowledge of HRIS systems, benefits administration and compliance
• Advanced Excel skills including VLOOKUP and pivot tables
• Strong analytic skills and ability to develop and implement analytical dashboards and reports to enable end users to analyze data and make business decisions
• Knowledge of HR processes and practices
• Excellent written and oral communications, organizational, quantitative analytical, customer-focus/care, creative, collaborative, multi-tasking, prioritization, interpersonal, and problem-solving skills
• Analytical, collaborative, a self-starter, results-focused, innovative, and team-based
• Ability to exhibit solid judgement work effectively with a fast-paced team, exhibit curiosity, evaluate solutions and implement appropriate outcomes, multi-task, handle various projects simultaneously and prioritize and organize workload independently and be self-motivated, use own judgement and be attentive to detail
• Proficiency in MS Office
• Position may require more than the standard number of hours of work within a workweek, before or after hours work, and/or weekend work

Nice to Have:

• UKG (UltiPro) experience including creating and running reports
• Visio or another organizational chart software

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k)
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The ADA values a variety of backgrounds and experiences and is committed to providing equal employment opportunities to qualified job candidates. The ADA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status or any other characteristic.

The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.