Human Resources and Payroll Coordinator

POSITION SUMMARY

The Human Resources and Payroll Coordinator provides administrative support and oversight of human resources, payroll processing, recruitment, employee onboarding, benefits administration, and personnel management across New Era Strategic Holdings Corporation and its affiliated business entities. This position ensures accurate payroll preparation, employee recordkeeping, regulatory compliance, and effective workforce coordination. The Coordinator works closely with executive leadership, department managers, and employees to maintain efficient HR operations, resolve payroll discrepancies, support employee relations, and ensure compliance with organizational policies and applicable employment regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

1. Coordinate daily human resources and payroll administration across assigned New Era entities.
2. Maintain accurate and confidential employee personnel files, employment records, and HR documentation within BambooHR.
3. Coordinate recruitment activities, job postings, applicant tracking, interview scheduling, and candidate communications.
4. Manage employee onboarding, orientation, employment verification, background screenings, and required hiring documentation.
5. Review employee timecards, attendance, overtime, paid time off, and payroll adjustments for accuracy.
6. Prepare and coordinate biweekly, semi-monthly, and other approved payroll schedules, ensuring timely processing following required approvals.
7. Monitor timekeeping records through BambooHR, QuickBooks Time, and other designated payroll systems.
8. Identify and resolve payroll discrepancies, missing time entries, unauthorized overtime, and incomplete payroll documentation.
9. Coordinate employee benefits enrollment, eligibility verification, benefit changes, and required documentation.
10. Process approved employee status changes, compensation adjustments, promotions, transfers, and employment separations.
11. Maintain compliance with applicable federal and state employment laws, payroll requirements, and company policies.
12. Track employee certifications, professional licenses, mandatory training, and renewal deadlines.
13. Assist management with employee performance evaluations, disciplinary documentation, and corrective action procedures.
14. Coordinate employee offboarding, final payroll information, benefits notifications, and return of company property.
15. Respond professionally and timely to employee inquiries regarding payroll, benefits, onboarding, and HR policies.
16. Prepare payroll summaries, staffing reports, onboarding status updates, and other HR reports for executive leadership.
17. Collaborate with the CFO to reconcile payroll records, deductions, employee compensation, and approved payroll transactions.
18. Support organizational workforce planning, employee engagement, policy implementation, and administrative process improvements.
19. Maintain strict confidentiality of employee information, payroll records, and organizational business matters.
20. Perform additional human resources, payroll, and administrative responsibilities as assigned by executive leadership.

EDUCATION AND/OR EXPERIENCE

1. Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field, or equivalent professional experience.
2. Minimum of two (2) years of experience in human resources administration, payroll processing, or a related field (Required).
3. Experience reviewing timecards, preparing payroll reports, processing employee changes, and maintaining confidential personnel records.
4. Knowledge of federal and state employment laws, payroll regulations, employee benefits, and wage and hour requirements.
5. Experience with BambooHR, QuickBooks Time, QuickBooks Payroll, or similar HRIS and payroll platforms preferred.
6. Strong organizational, communication, analytical, and problem-solving skills.
7. Ability to work independently, meet strict deadlines, and manage multiple assignments across different business entities.

CERTIFICATES, LICENSES, REGISTRATIONS

Current driver's license and motor vehicle insurance if travel is required. Professional certification in Human Resources or Payroll Administration (SHRM-CP, PHR, FPC, or CPP) preferred but not required. Experience with BambooHR, QuickBooks Time, and other HRIS or payroll platforms preferred. Knowledge of employment regulations, payroll compliance, benefits administration, and confidential employee recordkeeping. Ability to work with individuals of diverse social, economic, professional, and cultural backgrounds. Possesses excellent interpersonal communication, organizational, and problem-solving skills. Experience working with multidisciplinary teams and supporting multiple business entities. Minimum of two (2) years of relevant HR or payroll experience (Required). Ability to work independently, maintain confidentiality, meet payroll deadlines, and establish collaborative relationships with employees, department managers, finance, and executive leadership.

REQUIRED SKILLS & COMPETENCIES

• Strong attention to detail and payroll accuracy.
• Excellent organizational and time management skills.
• Professional written and verbal communication.
• Ability to maintain confidential employee information.
• Proficiency in Microsoft Office, Google Workspace, and HRIS systems.
• Ability to manage competing priorities and strict payroll deadlines.
• Strong customer service and employee relations skills.
• Ability to work collaboratively with multiple departments and leadership teams.

WORK EXPECTATIONS

The Human Resources and Payroll Coordinator is expected to demonstrate professionalism, accountability, confidentiality, and accuracy in all assigned responsibilities. This position requires consistent communication, timely payroll preparation, effective employee support, and compliance with organizational policies and applicable employment requirements.

EQUAL EMPLOYMENT OPPORTUNITY

New Era Strategic Holdings Corporation is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees in accordance with applicable federal and state laws.