Human Resources Assistant (Hybrid)

The Human Resources Assistant provides administrative and clerical support to the HR team. Working closely with the HR Generalist, this position maintains employee records, supports the shared HR inbox, answers general employee questions, and assists with recruiting, new hire orientation, HRIS maintenance, and department projects. The role requires accurate work, professional communication, confidentiality, and the ability to adjust to frequently shifting priorities.

ESSENTIAL RESPONSIBILITIES

· Organize, file, scan, upload, and maintain employee documents and HR records in designated electronic and physical files; check documents for completeness and route missing or inaccurate information for follow-up.

· Partner with the HR Generalist to monitor the shared HR inbox, organize requests, respond to routine inquiries, track follow-up, and route questions to the appropriate HR team member.

· Answer general questions about established HR processes, forms, and resources using approved information; refer sensitive, complex, or policy interpretation questions to the HR Generalist or HR leadership.

· Enter, update, and maintain employee information in the HRIS as directed; review data for accuracy and support routine audits and corrections.

· Assist with recruiting by posting approved openings, tracking applicants and sponsor jobs.

· Support new hire orientation by preparing materials, coordinating schedules, assisting with presentations, and tracking required paperwork and completion items.

· Prepare and proofread correspondence, presentations, spreadsheets, forms, and reports; assist with scheduling, document preparation, and other clerical work.

· Assist the HR team with projects, process updates, record cleanup, and administrative follow-up; communicate progress, deadlines, and competing priorities.

· Protect confidential employee and applicant information and follow company procedures for access, record handling, and retention.

· Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

· High school diploma or equivalent.

· Strong computer skills, especially Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

· Strong reading comprehension and written communication skills, including the ability to interpret instructions, proofread documents, and prepare clear correspondence.

· Ability to present information clearly and professionally to employees and small groups.

· Ability to organize work, maintain accurate records, and adapt when priorities and deadlines change.

· Ability to handle confidential information with discretion and communicate professionally with employees, candidates, and managers.
PREFERRED QUALIFICATIONS

· Administrative, clerical, recruiting coordination, or HR support experience.

· Experience maintaining employee records and working with an HRIS; familiarity with UKG Ready is helpful.

· Benefits experience is a massive plus.

SUPERVISORY RESPONSIBILITIES

· This position has no formal supervisory responsibilities.

KNOWLEDGE SKILLS AND ABILITIES

· Attention to detail and accuracy in filing, document uploads, data entry, and record maintenance.

· Strong organization, follow-through, and time management across multiple requests and projects.

· Professional reading, writing, verbal communication, and presentation skills.

· Ability to learn HR systems and established procedures, work collaboratively, and recognize when a question requires escalation.

TRAVEL PHYSICAL DEMANDS AND WORK ENVIRONMENT

· Work is primarily performed in an office environment using a computer and standard office equipment.

· Duties involve reading and reviewing documents, typing, communicating, and retrieving or organizing files and materials.

· Occasional movement between work areas may be needed to support orientation, meetings, and filing.