Human Resources Coordinator

Position Summary

The HR Coordinator provides essential administrative and operational support to the Human Resources team, ensuring the smooth day-to-day execution of HR programs and processes. This role serves as a key point of contact for employee inquiries, documentation, and coordination activities, and partners closely with the HR Business Partner and Recruiter to deliver a consistent, positive employee and candidate experience.

Key Responsibilities

General HR Administration

• Respond to employee inquiries and provide guidance on general HR policies and procedures

• Prepare, process, and maintain HR documentation, including personnel files, records, and correspondence

• Assist with the coordination of HR programs and initiatives across the organization

• Support performance management administration, including tracking timelines for goal setting, reviews, and calibration

• Help ensure documentation, reporting, and case management practices remain complete, accurate, and compliant

Onboarding & New Hire Support

• Collaborate with the HR Business Partner and Sourcing Recruiter to process background checks and pre-employment screenings for new hires

• Coordinate new hire onboarding logistics, including paperwork, system setup, and first-day preparation

• Partner with HR and business leaders to support the delivery of onboarding and orientation programs, ensuring new hires are integrated successfully

Training & Communications Coordination

• Coordinate logistics for company-wide training programs, including scheduling, materials, venue/virtual platform setup, and attendee tracking

• Arrange and manage travel logistics associated with company-wide training events

• Produce the company newsletter, gathering content, coordinating contributions from stakeholders, and distributing on a regular schedule

Compliance & Reporting

• Support adherence to employment laws, internal policies, and diversity goals throughout HR processes

• Assist in tracking and reporting HR metrics and KPIs to support continuous improvement

• Maintain confidentiality and professionalism in handling sensitive employee information

Remote Work Expectations

• Maintain a professional and productive home office environment

• Ensure reliable internet connectivity and proficiency with virtual collaboration tools (e.g., Teams, Zoom, ATS platforms)

• Demonstrate strong time management and self-discipline to meet deadlines and KPIs

• Be available during core business hours and responsive to team communications

• Travel to Dallas quarterly for team meetings and strategic planning sessions

Minimum Qualifications

• Demonstrated executive presence with the ability to communicate clearly, interact confidently, and engage credible

• Strong written communication skills

• Highly organized with strong attention to detail

• Ability to manage multiple priorities and deadlines in a fast-paced environment

• Discretion and sound judgment in handling confidential information

• Strong interpersonal and customer-service orientation

• Proactive, collaborative, and solutions-oriented approach to problem-solving

Preferred Qualifications

• Bachelor’s degree in human resources, business administration, or related field

• Experience in an HR administrative, coordinator, or generalist support role

• Experience with HRIS/ATS platforms, personnel file management, and general office administration

• Experience supporting onboarding, orientation, or new hire processing

• Experience producing newsletters or internal communications