Human Resources Senior Executive (HRD Corp Specialist)

Role:

JRC is a leading Malaysia based ESG guidance and advisory firm who supports public listed companies, in developing sustainability strategies, climate risk assessments, ESG KPIs and targets, risks assessment and framework development as well as development of policies, action plans and comprehensive sustainability reporting. As a member of the IFRS Sustainability Alliance and an IFRS-certified training partner for Integrated Reporting, JRC is also at the forefront of supporting Malaysian companies in implementing IFRS S1 and S2 sustainability and climate related risks and opportunities disclosures as well as the development of award-winning integrated reports.

We are seeking an experienced, self-motivated and hands-on Human Resources Senior Executive (HRD Corp Specialist) to independently manage JRC's HR operations, with a strong emphasis on HRD Corp administration, training grant applications, claims management and compliance.

The ideal candidate must have proven, practical experience managing HRD Corp processes from start to finish, alongside strong HR generalist capabilities in Malaysian employment legislation, payroll, statutory compliance, recruitment and employee administration.

This is a full-time, semi-remote position.

Key Responsibilities:

HRD Corp Administration and Training Coordination

• Independently manage end-to-end HRD Corp processes, including employer-related administration, levy compliance, training grant applications, claim submissions, supporting documentation, verification and follow-ups.
• Coordinate HRD Corp claim-related requirements for JRC's training programmes, including liaising with clients, trainers and HRD Corp representatives to facilitate grant applications, documentation and claims.
• Ensure accurate preparation, submission and tracking of HRD Corp applications and claims through the relevant HRD Corp systems, in accordance with applicable requirements and deadlines.
• Advise Management and relevant stakeholders on HRD Corp procedures, training eligibility, claim requirements and regulatory updates, while proactively resolving application or claim-related issues.
• Maintain comprehensive records of training programmes, grant approvals, claims, levy utilisation and supporting documentation to facilitate compliance, reconciliation and audit readiness.
• Conduct training needs analysis and coordinate internal learning and development initiatives, maximising eligible HRD Corp training opportunities.

Human Resources Management and Operations

• Independently manage the full spectrum of HR functions, including HR policies, statutory compliance, payroll, recruitment, performance management, employee relations and administration.
• Develop, implement and maintain HR policies, standard operating procedures (SOPs) and the Employee Handbook in accordance with Malaysian employment legislation and JRC's operational requirements.
• Ensure accurate and timely statutory compliance, including EPF, SOCSO, EIS, PCB/MTD and other applicable employment-related obligations.
• Manage end-to-end monthly payroll processing, including salary computation, verification, disbursement, reconciliation, statutory deductions and annual reporting requirements.
• Prepare and administer employment-related documentation, including appointment, confirmation, variation, promotion, disciplinary and cessation of employment letters.
• Administer employee leave, attendance, claims, medical coverage, insurance and benefits, while maintaining accurate and confidential employee records.
• Manage the full recruitment lifecycle, including manpower planning, sourcing, screening, interviews, selection, onboarding and induction.
• Develop and administer performance management processes, including KPI setting, appraisals, performance improvement plans and remuneration reviews.
• Handle employee relations, grievances and disciplinary matters, including investigations, show-cause procedures and domestic inquiries, ensuring appropriate documentation and due process.
• Support employee engagement, wellbeing and organisational culture initiatives suited to JRC's hybrid working environment.
• Prepare HR reports and management dashboards covering headcount, turnover, payroll, recruitment, training and statutory compliance.
• Coordinate workforce-related data for JRC's sustainability and governance disclosures, including diversity, employee turnover, training hours and labour practices.
• Provide proactive HR advisory support to Management on employment legislation, workforce planning, compensation, organisational development and HR-related risks.
• Liaise with government agencies, statutory bodies, external advisers and other stakeholders on HR-related matters.
• Support broader office administration, internal governance and organisational initiatives as required.

Requirements:

Essential Qualifications and Experience

• Bachelor's degree in Human Resource Management, Business Administration, Psychology, Law or a related discipline. Candidates with equivalent professional qualifications and substantial relevant experience are also encouraged to apply.
• 5–8 years of progressive HR generalist experience, with proven ability to independently manage HR operations, preferably within an SME, professional services or consulting environment.
• Demonstrated hands-on experience managing end-to-end HRD Corp processes, including training grant applications, claim submissions, documentation, verification and follow-ups.
• Proficiency in using HRD Corp's online systems, with practical knowledge of grant eligibility, claim requirements, submission procedures and applicable deadlines.
• Experience coordinating HRD Corp claim-related documentation with external clients, training providers or other stakeholders would be a strong advantage.
• Strong working knowledge of Malaysian employment legislation, including the Employment Act 1955, Industrial Relations Act 1967, EPF, SOCSO, EIS, PCB/MTD, HRD Corp requirements and other applicable statutory obligations.
• Proven experience developing and implementing HR policies, SOPs and employee handbooks, rather than solely administering existing policies.
• Hands-on experience in end-to-end payroll processing, statutory contributions, reconciliations and year-end reporting.
• Experience managing recruitment, performance appraisals, employee relations and disciplinary procedures.
• Excellent written and spoken English and Bahasa Malaysia, with the ability to prepare clear, professional HR correspondence, policies and reports.
• Strong organisational, problem-solving and prioritisation skills, with the ability to manage multiple deadlines independently.
• High standards of integrity, discretion and confidentiality when handling sensitive employee and organisational information.
• Proficiency in Microsoft Office and familiarity with payroll systems, HRIS platforms and digital collaboration tools.

Additional Advantages

• Professional HR certification or membership, such as MIHRM, CHRP, SHRM or CIPD.
• Experience coordinating HRD Corp claimable training programmes, workshops or corporate training engagements.
• Experience implementing HR systems or improving internal HR processes.
• Exposure to ESG, sustainability or human capital reporting.

Restrictions:

• Full-time, semi-remote position, with in-person attendance required for team meetings, training sessions or other business activities.
• Open to Malaysian citizens only.
• Applicants seeking freelance, part-time are kindly advised not to apply.
• Serious applicants with a genuine interest in building and strengthening an HR function are encouraged to apply.