ICT Engagements Coordinator (Warsaw, 50% remote) – EU Public Institutions

ICT Engagements Coordinator (Warsaw, 50% remote) – EU Public Institutions Coordinate high-impact ICT infrastructure initiatives for Frontex in Warsaw, with 50% remote work, EU-wide stakeholder exposure and a 48-month mission. Enviar solicitud ICT Engagements Coordinator (Warsaw, 50% on-site, 50% remote) – Frontex Profile: ICT Engagements Coordinator in support of the Digital Operations Sector . ICT infrastructure coordination, ICT Initiative and engagement coordination, stakeholder and supplier engagement, service transition. Level Advanced. Place of performance: Frontex Headquarters – 50% on-site, 50 % remote. Duration of the mission: 48 months. Security Clearance: Not required. Minimum level of education: Level 6. Minimum English language skills: B2. Minimum IT relevant experience: 5 years (3 years in relevant roles). Award Criteria: 50% Price / 50% Quality. Minimum required scoring for interview: 70%. Rate: Flexible. The rate offered depends on the candidate’s level, in accordance with the European public grading system. Further details are available upon discussion. · NWH: 220days x 4 years. · EWH: 10days x 4 years. Required technical certificates: At least 1 certification is required among: · PM² or an equivalent certification. · PRINCE2 or an equivalent certification. · PMP or an equivalent certification. · Or equivalent certification recognized internationally (subject to acceptance as a valid credential by the Contracting EU-I). Knowledge and Skills · [1] Strong knowledge of ICT project lifecycle, governance and delivery methods, including PM² or equivalent. · [2] Good understanding of ICT infrastructure domains, including networks, data center/cloud, databases, identity and access management, workplace services, monitoring and operations. · [3] Good knowledge of planning and control tools: schedules, milestones, action, decision, dependency and change logs. · [4] Good understanding of ICT service management, change, operational readiness and transition to service. · [5] Good knowledge of stakeholder, supplier and contract coordination in an ICT environment. · [6] Ability to translate business needs into clear technical coordination actions, scope, deliverables and acceptance criteria. · [7] Strong analytical, organisational and problem-solving skills, with the ability to manage several priorities. · [8] Excellent communication, facilitation, reporting and documentation skills; proactive and able to work effectively with technical teams, managers, business stakeholders and suppliers. Specific requirements · [01] At least 3 years of experience coordinating ICT projects or technical initiatives at a similar position. · [02] Experience coordinating at least two ICT infrastructure projects or initiatives involving several technical domains. · [03] Experience coordinating dependencies across at least three of the following: network, cloud/data centers, databases, IAM, endpoint/workplace, cybersecurity/architecture, monitoring or service operations. · [04] Experience supporting supplier engagement, procurement documentation, proofs of concept or implementation of ICT contracts. · [05] Practical experience with project and service-management tools such as Azure DevOps, ServiceNow, Jira, MS Project, Planner or equivalent. Typical tasks and responsibilities Task 1: ICT delivery coordination · Coordinate assigned ICT projects and initiatives/engagements through initiation, planning, execution, monitoring and closure under the direction of the Frontex Project Manager or designated Operational Actor. · Prepare and maintain scope, plans, schedules, milestones, work packages, acceptance criteria and project-control records in line with PM², Agile or other Frontex-approved methods. · Track progress, resources, risks, issues, changes and dependencies; escalate deviations and decisions requiring Frontex action. · Coordinate several small or medium-sized initiatives in parallel and support timely delivery of agreed outcomes. Task 2: ICT infrastructure engagement and technical readiness · Coordinate engagement across technical teams, including networks, cloud/data centre, cybersecurity, databases, IAM, modern workplace, monitoring, service desk and any other engaged teams. · Facilitate technical scoping and readiness activities covering environments, access, capacity, integration, testing, architecture, security and operational dependencies. · Coordinate interfaces between technical teams, business owners and specialist functions without replacing their technical responsibilities. · Identify blockers and cross-team dependencies and follow them through the agreed governance and escalation routes. Task 3: Stakeholder, supplier coordination · Organise and facilitate project meetings, technical workshops, status reviews and decision sessions, maintaining clear agendas, minutes, actions and decision records. · Coordinate communication and follow-up with business stakeholders, technical teams, external suppliers and consultants. · Support the drafting and preparation of Procurement Requests, Requests for Service, Terms of Reference and related inputs. · Support supplier mobilisation and contract implementation by tracking actions, man-days, deliverables, acceptance evidence and dependencies. Task 4: Governance, reporting, transition and improvement · Maintain current plans, status reports, dashboards, action plan, decision, dependency and change logs and an auditable project repository. · Prepare concise management reporting and briefing material. · Coordinate testing, acceptance, handover, operational readiness, knowledge transfer, closure and lessons learned. · Propose practical improvements to coordination, templates, reporting and knowledge reuse across DOS. The Consultant provides coordination and project-delivery support. Formal decisions and approvals concerning budget, procurement, contracts, architecture, security, data protection, technical solutions and acceptance remain with authorised Frontex actors. Departamento IT Puesto CONSULTOR/A Ubicaciones Warsaw Estado remoto Híbrido ¿Qué ofrecemos? Horarios TheWhiteam ofrece horarios flexibles. Esto se debe a que buscamos cumplir objetivos, no llegar a una cantidad de horas. 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