Installation Supervisor

Take ownership of technical installation projects from preparation to customer handover. We are looking for a practical, structured and customer-focused Installation Supervisor to coordinate equipment installations at customer sites across Estonia.

As Installation Supervisor, you will be responsible for the day-to-day coordination of installation work at customer sites. You will turn project plans and technical drawings into an organized installation process, ensuring that the right people, materials and equipment are available when needed.

You will act as an important link between the customer, project sales, technical management, service technicians, installers, subcontractors and other site partners. Your work will directly influence installation quality, safety, schedule performance and the customer’s overall project experience.

The position is well suited to someone who enjoys combining hands-on technical understanding with planning, coordination and communication. You should be comfortable making practical decisions at the site, following up details and keeping several stakeholders aligned.

Project preparation and installation planning

• Review the project scope, technical drawings, site conditions and agreed customer requirements before installation begins.
• Cooperate with the Project Sales Representative and technical colleagues during the final planning phase to understand the solution and contractual commitments.
• Estimate the installation time and define the main installation phases based on the size and complexity of the project.
• Prepare a practical installation schedule and align it with the customer’s construction schedule and site readiness.
• Estimate the required installation resources, including internal installers and subcontractors, and communicate resource needs to the responsible manager.
• Identify potential installation risks, dependencies or missing information early and escalate them to the relevant stakeholders.
• Confirm that required deliveries, tools, auxiliary materials and site arrangements are planned before work starts.

Site coordination and daily supervision

• Receive and check equipment delivered to the customer site and report visible shortages, damage or inconsistencies.
• Coordinate unloading and agree with the customer on safe and suitable storage arrangements for equipment and materials.
• Organize the daily work of installers, subcontractors, electricians, plumbers and other technical partners.
• Provide clear instructions on what must be installed, where it must be installed, how the work should be completed and according to which schedule.
• Monitor progress against the installation plan and adjust daily priorities when site conditions or dependencies change.
• Arrange necessary auxiliary installation materials and coordinate the rental of tools, lifting equipment or other site equipment.
• Participate in construction meetings and site coordination meetings when required.
• Keep the customer and internal stakeholders informed about progress, upcoming activities, constraints and changes.

Quality, safety and compliance

• Supervise installation quality and ensure that the work follows technical drawings, installation instructions and agreed working methods.
• Identify quality issues, installation deviations or incomplete work and ensure that corrective actions are assigned and completed.
• Promote safe working practices and ensure that installers and subcontractors follow applicable site health and safety requirements.
• Pay attention to safe unloading, lifting, storage, access routes and coordination between different contractors.
• Stop or escalate work when an unsafe condition, serious quality concern or technical uncertainty requires clarification.
• Document deviations, special agreements and corrective actions clearly enough to support project follow-up and final handover.

Documentation, start-up and handover

• Maintain accurate site records, including personnel at the site, work completed, time spent and subcontractor working hours.
• Record deviations from the project documentation, quality concerns and special agreements made with the customer.
• Review and approve relevant subcontractor time reports and project-related acceptance documents.
• Coordinate the expected equipment start-up date with the customer, dairy advisor, service technicians and other stakeholders.
• Support the preparation of required user manuals, certificates and project handover documentation.
• Coordinate equipment start-up and help ensure that responsibilities are clear during the commissioning phase.
• Arrange or support initial customer instruction related to safe and basic use of the installed equipment.
• Follow up outstanding items and contribute to a complete, well-documented final customer handover.

Technical background and experience

• Relevant technical education in mechanical engineering, electrical engineering, construction, agricultural technology, industrial installation or a comparable field, or equivalent practical experience.
• Previous experience in installation supervision, construction-site coordination, technical project execution, industrial equipment installation or a similar role.
• Practical understanding of installation work and the ability to discuss technical tasks confidently with installers and contractors.
• Ability to read and use technical drawings, installation documentation, equipment layouts and project schedules.
• Experience coordinating subcontractors, technical specialists or several workstreams at the same site.
• Basic understanding of occupational health and safety expectations in installation or construction environments.

Skills and working approach

• Strong planning and prioritization skills, with the ability to turn a broad project plan into clear daily activities.
• A structured and accurate approach to documentation, time reporting and follow-up.
• Practical problem-solving skills and the confidence to make day-to-day decisions within your area of responsibility.
• Clear, respectful and professional communication with customers, contractors and internal colleagues.
• Ability to remain calm and solution-oriented when schedules, deliveries or site conditions change.
• Willingness to take ownership, follow agreed actions through and raise concerns early.
• Ability to work independently while cooperating closely with a wider project and service organization.

Languages, mobility and other requirements

• Fluent Estonian for customer and site communication.
• Working English for internal cooperation and technical documentation is needed.
• Willingness and ability to travel regularly to customer sites within Estonia.
• A valid driving licence.
• Ability to work effectively in a field-based role where schedules may depend on customer construction progress and equipment deliveries.

Considered an advantage: experience with dairy-farm solutions, agricultural machinery, milking systems, feeding equipment, cooling solutions, manure-management systems or other complex agricultural or industrial installations.

A successful Installation Supervisor creates clarity at the site. Installers and contractors understand what is expected, the customer receives timely information, technical questions are addressed early, and project documentation reflects what has actually happened.

• Installation work progresses in a safe, organized and technically correct manner.
• Resources, materials and equipment are available when required or risks are communicated early.
• Quality issues and deviations are identified, documented and corrected without unnecessary delay.
• Customers and internal stakeholders receive clear updates and know the next steps.
• Start-up and handover are prepared systematically, with required documentation and outstanding items under control.
• Projects are completed with a professional customer experience and constructive cooperation between all parties.

• An independent and responsible role with a visible impact on customer projects.
• The opportunity to coordinate projects from installation preparation through start-up and final handover.
• Technically interesting work involving modern dairy-farm and agricultural equipment solutions.
• Close cooperation with colleagues in sales, service, technical support, project operations and customer advisory roles.
• An international working environment and access to technical expertise across the organization.
• Opportunities to develop your skills in project coordination, installation management, quality, safety and customer cooperation.
• The tools and practical support needed to coordinate installation activities effectively.
• Employment conditions based on the successful candidate’s experience, responsibilities and approved local practices.

Please submit your CV and a short application in English explaining your relevant technical background, previous responsibilities in installation or site supervision, and motivation for joining us.

Martin Rüüson‎, Technical Manager, +372 5194 9665
Jukka Ellonen, HR, +358 40 84 888 51