Intellectual Property Manager

Fixed Term Contract - 24 Months Indra is one of the leading global technology and consulting companies and the technological partner for core business operations of its customers worldwide. It is a world-leader in providing proprietary solutions in specific segments in Transport and Defence markets, and the leading firm in Digital Transformation Consultancy and Information Technologies in Spain and Latin America through its affiliate Minsait. Its business model is based on a comprehensive range of proprietary products, with a high-value focus and with a high innovation component. In the 2024 financial year, Indra achieved revenue of € 4.84 million, 60,000+ employees, a local presence in 46 countries and business operations in over 140 countries. As the technological partner for its customers’ key operations, Indra is at the core of their business, and Indra’s four values guide everything we do: Innovation - Our capacity for innovation, cutting-edge solutions, and specialised team of professionals enable us to drive a safer, more connected future through technology. Trust - We work with strength, commitment, and reliability, delivering quality solutions to build trust with customers, employees, partners, investors, and society. Connection - We harness the power of collaboration, connect ideas and solutions, and adapt to our customers’ needs, supporting them on the path to a better future. Foresight - We anticipate future needs to make the world safer and more connected, transforming our experience and knowledge into solutions for a better tomorrow. As we continue to enjoy an exciting period of growth in the UK, we are looking for additional resources to support us with our upcoming projects. The IPR Manager has a key role in safeguarding and managing all Intellectual Property Rights (IPR) obligations, processes, and documentation under the Proteus Contract with Transport for London (TfL). The role works closely with the Project Manager, Change Manager, Quality Manager, and Standards Compliance Manager, interacting with service delivery functions and project stakeholders to ensure full compliance with contractual IPR requirements, the IPR Management Plan, and industry best practices for document and asset management. Key duties include: Leading the identification and classification of IP across the system Managing IPR artefacts, mostly system documentation, according to contractual obligations Ensuring appropriate internal coordination to achieve this Leading relationship with TfL for all IPR matters Develop, maintain, and update the IPR Management Plan in alignment with contractual requirements under the Proteus Contract with TfL, ensuring integration with Change Management processes and the overall project governance model. Manage the identification and generation of IPR documentation during each Change, utilising the Project Document Map to track document creation, updates, validation, and approval responsibilities throughout the Change lifecycle. Administer and maintain the IPR Depository, ensuring all Depositable IPR meets required structure, format, and quality standards. Oversee procedures for depositing, updating, and controlling versions of IPR material, maintaining completeness, accuracy, and audit readiness at all times. Manage the IPR Database, ensuring accurate registration of newly created, updated, and retired IPR items with correct fields and metadata. Maintain database integrity after each Change and coordinate inputs for IPR Review Meetings. Oversee updates to the Module Breakdown Structure (MBS) triggered by Changes, ensuring documentation aligns with updated module structures and that Change implementation is accurately reflected. Lead IPR activities across the full Change lifecycle, including planning, assessment, design, implementation, and closure, working closely with the Project Manager to ensure all required IPR documentation is produced at each stage. Ensure Change closure requirements are met by validating IPR compliance, confirming that all Depositables are fully delivered and recorded, and maintaining lessons-learned records and record-keeping obligations. Support and coordinate IPR Verification Exercises conducted by TfL, preparing all required artefacts and information, and acting as the primary point of contact during verification activities. Oversee the Document Management System (DMS), ensuring adherence to version control, metadata standards, and security protocols. Manage workflows for document submission, classification, storage, and retrieval in accordance with the Document Management Plan. Deliver IPR Awareness and IPR Obligations training to project personnel involved in Change Management, ensuring all team members understand their responsibilities under the contract. Prepare and lead IPR Review Meetings, providing required inputs including the IPR Database status, IPR Period Reports, MBS updates, and Change-related updates. Track follow-up actions, timelines, and responsibilities. Manage exit-related IPR obligations including the handback of IPR, documentation, and data, ensuring completeness and alignment with the latest IPR Management Plan and Asset Management Plan. Bachelor’s degree in Law, Engineering, Information Management, or a related discipline. Relevant certification or training in Intellectual Property management, document management, or contract administration. Minimum 7 years’ experience in IPR management, document control, or contract compliance, with at least 3 years in a senior or lead role, ideally within transportation systems, fare collection, IT operations, or complex technological projects. Proven experience managing IPR depositories, databases, and documentation lifecycles within contractual frameworks. Strong understanding of Change Management processes and the interaction between IPR and Change delivery. Experience working with UK public-sector clients, ideally within transport or infrastructure environments such as TfL. Knowledge of document management systems (DMS), version control standards, and metadata frameworks. Experience with configuration management and Module Breakdown Structures (MBS). Understanding of IT service management frameworks (e.g., ITIL) and their relationship to IPR obligations preferred. Skills requirement: Excellent communication and stakeholder engagement abilities. Ability to engage effectively with both technical and non-technical stakeholders, including TfL representatives. Strong organisational skills with meticulous attention to detail, particularly in document control and compliance tracking. Skilled in gathering undocumented knowledge through interviews, workshops, and knowledge-transfer sessions. Ability to manage complex documentation workflows and coordinate across multiple teams simultaneously. Decision-making under pressure, with the ability to manage competing priorities and meet contractual deadlines. Proactive and self-motivated, with a continuous improvement mindset toward IPR processes and documentation quality. Holidays: 25 days per annum + 8 days bank holidays (options to buy/sell days) Pension – 4% employee and 4% employer Private medical insurance (including dental & optical) Life assurance Income protection Employee assistance programs Flexible/remote working options Charitable initiatives Social events (formal & informal) Learning and development programs Innovative & collaborative work environment Indra is an equal employment opportunity employer. Applicants are considered without regard to race, colour, religion, sex, sexual orientation, gender identity, origin, disability or other characteristics protected by law