Intern - Annual Reporting (AMA Section)

Hybrid: remote and 1110 W. Washington St., Suite #310 - Phoenix, AZ 85007

Salary: $16.50 - $17.60/HR

Grade: 04

Closing Date: Open Until Filled

This position is responsible for supporting the Annual Report Coordinator under the Active Management Area (AMA) Section. This role offers a chance to engage with the Department's reporting processes, analyze groundwater use, and assist in compliance monitoring in the AMAs and Irrigation Non-Expansion Areas (INAs).

The ideal candidate is interested in developing an accurate understanding of applicable laws, rules, statutes, policies, and procedures in use by the Department and communicating them to the regulated community and interested parties on a regular basis. This position requires significant interaction with the general public and will require excellent written and verbal communication skills.

The Conservation Programs Team consists of annual reporting and the three sector teams: Municipal, Industrial, and Agricultural. While the focus of this internship will be to assist the Annual Report Coordinator, they may also be tasked to assist the other Conservation Program Teams.

We recognize that each candidate brings a unique set of skills, experiences, and perspectives that can contribute to our mission in different ways. Our goal is to align individual strengths with organizational needs to enhance team performance, support professional development, and ensure effective program implementation.

Location Requirements: This is a hybrid position with a two-day in-office requirement. However, during our peak season, more in-office days will be required.

Schedule: Hours will vary from 19 hours per week up to 40 hours per week.

Key Responsibilities:

Annual Reporting:

• Assist during ADWR’s annual reporting season, including but not limited to scanning reports, manifesting, uploading documents in our public imaged records database, and assisting with answering customer and staff questions
• Support in sending notices to right holders about their annual reporting requirements
• Assist with bad address research to ensure notices are being received by all right holders
• Assist in identifying process improvements

Data Management & Public Records:

• Assist with the availability of public records on the ADWR website, including scanning historic annual reporting documents

Conservation Programs Support:

• Assist with file organization
• Assist with data entry
• Assist in identifying process improvements
• Assist with customer follow up regarding amendments or other problem report issues
• Other duties as assigned

Knowledge of:

• Water supplies and their respective regulatory frameworks in Arizona, including groundwater, surface water, Colorado River water, and effluent
• Groundwater Code, especially pertaining to groundwater rights and permits, and annual reporting requirements
• Active Management Areas (AMAs), including statutory reporting and conservation programs as described in the Chapters 4, 5, and 6 of the Management Plans

Skills and/or interest in:

• Data entry, quality assurance, and quality control
• Using Excel, Access, ArcGIS Pro, PowerBI, Oracle databases, and other software to compile, organize, analyze, and interpret water resource management data
• Prioritization of multiple short and long-term tasks/projects
• Excellent interpersonal, verbal, and written communication skills
• Excellent customer service skills
• Performing detail-oriented tasks accurately and efficiently

• Interacting effectively with team members and members of the regulated community

• Problem solving identification, analysis, and resolution

Ability to:

• Retrieve, organize, and present water resource management data
• Analyze a situation, identify problem area(s), propose solutions, and assist in implementation of those solutions
• Research and respond to requests and inquiries, providing accurate and efficient customer service
• Manage multiple projects simultaneously
• Establish and maintain effective working relationships with stakeholders, including agency staff, governmental officials, the regulated community, and the public
• Communicate technical and regulatory information clearly and effectively to diverse audiences in group settings
• Work well under pressure

Candidates must be enrolled in school and pursing a degree in Environmental Sciences, Sustainability, Data Science, Business, or a related field.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Work with a creative, collaborative team of people who enjoy sharing their knowledge and experience.

Learn about Conservation Programs in Arizona.

Gain valuable experience working in a state agency and organizational knowledge through daily business interactions and job assignments.

Positions in this classification may participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact ADWR Human Resources Office at (602) 771-8500 for assistance. Persons with disabilities may request a reasonable accommodation such as a sign language or an alternative format by contacting ADWR Human Resources. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.