Internal Communications Associate

Organization

The Leona M. and Harry B. Helmsley Charitable Trust (“Helmsley”) is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life. Helmsley strives to make a meaningful impact in its focus areas, matching its significant financial assets with a rigorous and results-oriented approach. Helmsley is committed to close and productive partnerships with its grantees, as well as with other funders and impact players in government, academia, and the private sector who share its interests and goals. Above all, Helmsley endeavors to be forward-thinking in every aspect of its work and will take risks that others cannot or will not take when the risk/reward trade-off warrants.

Since 2008, when Helmsley began its active grantmaking, it has committed more than $5.4 billion. For more information on Helmsley, please visit https://helmsleytrust.org/.

Position Summary

Communications Associates play a key role in advancing the foundation’s work and leadership. The Communications Associate is primarily engaged in the day-to-day operations of Helmsley’s internal communications function, supporting strategic internal and organizational communications. This role will report to the Internal Communications Officer. The position requires a proactive, strategic, and detail-oriented team player with excellent writing skills and strong project management experience. We seek an individual with the confidence, curiosity, and humility to ask questions, and share ideas and perspectives that strengthen Helmsley’s culture and support its mission.

Essential Duties and Responsibilities

• Support Helmsley’s internal communication efforts with the objective of informing and engaging Helmsley staff and enabling knowledge sharing across the organization.
• Manage content strategy to drive employee engagement with the organization’s intranet, including developing and publishing content.
• Work with colleagues across a variety of teams and roles to engage with, and contribute to, knowledge-sharing repositories including the intranet, knowledgebase, and organizational archives.
• Participate in the planning and preparation of organizational events and gatherings, including developing and designing materials and content
• Manage an annual calendar of organizational initiatives.
• Ensure that Helmsley’s culture, values and beliefs are integrated into its communication efforts and are consistent across programs and departments.
• Play an integral role with the committee charged with collecting, managing and preserving historical collections and documents of the Trust.
• Work closely with outside consultants and the timeline for historical archives project.
• Implement best practices for archival preservation.
• Represent Helmsley in a polished and professional manner at all times.

Desired Qualifications

• Bachelor’s degree in a relevant field; advanced degree in Communications, Journalism, English, or related subject preferred.
• Minimum three years of experience in a communications/PR/writing role.
• Passion for mission driven work.
• Exceptional writing, grammar, proofreading, and editing skills.
• Strong verbal communication skills.
• Build and maintain strong relationships with key stakeholders, including partner organizations and staff at all levels of the organization.
• Familiarity with digital communications tools, platforms, and content management systems.
• Attention to detail, organizational skills, and strong work ethic.
• Comfortable working both independently and across teams.
• Ability to prioritize and handle multiple projects and deadlines simultaneously while delivering high-quality results.
• Ability to remain flexible and adaptable when priorities shift.
• Excellent interpersonal skills and a collaborative, client-service mindset.
• Background in the non-profit or philanthropy sector is a plus.

Salary, Health, Well-being, and Living Our Mission

Helmsley is dedicated to creating stronger, healthier futures for communities in the U.S. and around the world.

Helmsley colleagues are intelligent, creative, forward-thinking, and strongly committed to working productively with our grantee partners. Each was drawn to Helmsley by the same opportunity: to help build this young organization into a leading global charitable institution that will drive meaningful and measurable positive change in lives throughout the U.S. and around the world for years to come.

Helmsley is committed to offering competitive and equitable compensation commensurate with experience. The targeted starting salary range for this position is $92,000-$100,000.

Comprehensive benefits currently offered to employees (subject to change) include:

• Employer-paid medical, dental, and vision for employees and their families
• Generous 401(k) employer contribution
• Hybrid work schedule (up to two remote days a week)
• 23+ paid vacation and sick days
• 13+ paid holidays
• End of year office closure
• Summer Fridays
• Tuition reimbursement
• Personal and team professional development opportunities

Application Information

To apply for this position, please submit a cover letter and resume (in Word or PDF format) to the posting listed on the Helmsley Career Page. If a reasonable accommodation is needed to participate in the job application process, please contact HR@helmsleytrust.org.

The position is based at Helmsley’s main office in New York City. Only those selected for an interview will be contacted. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

All persons hired must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Helmsley will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Helmsley currently permits a hybrid schedule requiring employees to work onsite in-office [at least] 3 days per week and 2 days remote with specific schedules determined by manager. The ability to work onsite and collaborate in person with colleagues at Helmsley’s office is an essential function of this job.

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required for the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Helmsley provides equal employment and promotional opportunities to all employees and applicants for employment based upon individual capabilities and qualifications without regard to race, color, religion, sex, gender identity, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.