Investment Operations Officer

INVESTMENT OPERATIONS OFFICER

Lead Level | Investment Management Unit |

Hybrid

Location: Mandaluyong

About the Role

We are looking for an Investment Operations Officer to join our Investment Management Unit (IMU) and lead the day-to-day back-office operations supporting the investment portfolios.

This role is responsible for the accurate accounting, recording, monitoring, reporting, and safeguarding of investments, ensuring that transactions and investment records comply with applicable reporting standards and internal requirements.

The Investment Operations Officer will work closely with the Investment Management Director, Portfolio team, school Controllers, external fund managers, and other stakeholders to provide timely and reliable investment information for management and committee decision-making.

Key Responsibilities

Investment Accounting & Operations

• Review and finalize the Summary of Daily Transactions (SDT) and ensure completeness and accuracy of daily investment records.
• Record daily investment transactions in the Investment Management System (IMS), including rollovers, new investments, withdrawals, money market placements, mutual funds, stocks, and dividends.
• Analyze daily transactions, prepare necessary adjustments, and verify accounting entries recorded in the IMS.
• Prepare daily investment reports, including exposure reports, maturity schedules, liquidity requirements, and investment schedules.
• Monitor and maintain accurate subsidiary ledgers and investment records.

Financial Reporting & Analysis

• Prepare, verify, consolidate, and analyze investment financial statements and reports for management and various committees, including the Investment Committee.
• Review and validate reports submitted by external fund managers, including investment valuations and Return on Investment (ROI) computations.
• Update the IMS with monthly market values based on validated financial statements and reports from external fund managers.
• Consolidate externally managed investments with internally managed investments and submit reports to the IMU Head for further review.
• Prepare investment schedules, financial statements, and other reports required by the Controllers.
• Prepare periodic reports such as withdrawal breakdowns and other investment-related analyses as required.

Systems & Data Management

• Maintain the Investment Management System and ensure accurate and timely updating of investment information.
• Safeguard and back up investment system files and relevant records.
• Maintain accurate and complete investment databases and documentation.

Asset Custody & Documentation

• Ensure proper safekeeping and custodianship of investment documents, certificates, proofs of investment, and other related records.
• Maintain documentation of school investment details and ensure records are readily available when required.

Audit & Stakeholder Support

• Provide schedules, reports, and supporting documents required by internal and external auditors.
• Coordinate with school Controllers, external fund managers, banks, and system developers on investment-related matters.
• Support the Investment Management Unit in responding to reporting, documentation, and operational requirements.

Team Leadership

• Provide guidance and support to Investment Operations Associates and oversee the timely completion of delegated operational and administrative tasks.
• Promote accuracy, accountability, collaboration, and continuous improvement within the investment operations function.

Education

• Bachelor's degree in Accounting, Finance, Economics, Business, or a related field.

Experience

• At least 5 years of relevant experience in investment operations, investment accounting, financial reporting, treasury, banking, asset management, or a related field.
• Experience working with investment portfolios, financial statements, and investment-related reporting is highly desirable.
• Experience coordinating with external fund managers, banks, or financial institutions is an advantage.
• Supervisory or team leadership experience is preferred.

Key Competencies

We are looking for someone who demonstrates:

• Investment & Financial Acumen – understands financial statements, investment products, financial markets, and investment management processes.
• Analytical & Numerical Skills – able to review financial data, validate transactions, identify discrepancies, and prepare accurate reports.
• Attention to Detail – maintains a high level of accuracy when handling financial transactions, investment records, and supporting documentation.
• Data Management – able to manage, safeguard, validate, and maintain financial and investment data.
• Communication Skills – communicates financial and operational information clearly and effectively with both internal and external stakeholders.
• Decision-Making – exercises sound judgment based on available information and established policies and procedures.
• Adaptability – responds effectively to changing priorities, systems, and work requirements.
• Collaboration – works effectively with colleagues, school finance teams, fund managers, banks, auditors, and other stakeholders.
• Results Orientation – consistently delivers accurate outputs within established deadlines.
• Leadership & People Development – provides guidance, feedback, and support to team members and contributes to their professional development.
• Strategic Thinking – understands how investment operations contribute to the broader objectives of the organization.