IT Procurement Specialist

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary

The IT Procurement Specialist supports the administration of Salas O'Brien's technology assets, purchasing activities, invoices, and vendor accounts. This entry-level role helps maintain accurate records, coordinates equipment and software requests, and supports the timely processing of IT purchases and renewals. The ideal candidate is organized, detail-oriented, comfortable working with data, and interested in developing experience in IT operations, procurement, and asset management.

Responsibilities

Asset Lifecycle Administration (Hardware and Software)

Maintain accurate records of hardware and software assets throughout their lifecycle.
Track physical equipment from acquisition and deployment through reassignment, return, and retirement.
Assist with assigning or removing software access based on business needs, approvals, and usage.
Maintain software license records and help monitor availability, utilization, and renewal dates.
Support periodic audits and reconciliation of hardware, software, and inventory records.
Coordinate with IT team members and business partners to resolve missing, incomplete, or inaccurate asset information.

Procurement Support

Assist with sourcing and ordering IT equipment, including laptops, peripherals, mobile devices, and infrastructure components.
Coordinate with internal teams and vendors to support the timely fulfillment of approved procurement requests.
Track purchase requests, orders, expected delivery dates, and receipt of equipment.
Monitor vendor contract and subscription timelines and assist with purchase and renewal planning before expiration.
Maintain organized procurement records, quotes, order confirmations, and related documentation.

Invoice and Account Coordination

Process IT-related invoices and help ensure expenses are coded to the appropriate business unit, department, project, or account.
Review invoices against purchase records, quotes, and order confirmations for accuracy.
Work with internal teams and vendors to confirm invoice details and resolve discrepancies.
Maintain purchase and payment records and assist with tracking recurring expenses and renewal costs.
Support reconciliation of vendor accounts, subscriptions, and purchase activity.

Reporting and Administrative Support

Maintain trackers, spreadsheets, and basic reports related to IT assets, purchases, invoices, contracts, and renewals.
Organize electronic records so information is complete, current, and readily accessible.
Respond to routine requests and provide professional, timely updates to internal stakeholders.
Support process improvements that strengthen accuracy, visibility, and efficiency.
Perform other related duties and special projects as assigned.

Qualifications and Experience

Required

Diploma or bachelor's degree in Commerce, Business Administration, Information Technology, Supply Chain Management, or a related field.
Strong attention to detail and accuracy when handling records, invoices, and data.
Familiarity with common IT hardware, software, and technology terminology.
Proficiency in Microsoft Excel for tracking data, organizing information, and creating basic reports.
Working knowledge of Microsoft Outlook, Word, and Teams.
Clear and professional written and verbal communication skills.
Strong organizational and time-management abilities, with the ability to manage multiple requests and priorities.
Ability to follow established procedures and appropriately handle confidential information.

Preferred

Coursework in procurement, supply chain management, accounting, finance, or information technology.
Internship, co-op, academic, volunteer, or entry-level exposure to procurement, inventory management, finance, administration, or IT support.
Exposure to asset-management, purchasing, accounting, help-desk, or ticketing systems.

Travel

Occasional travel may be required to support equipment inventories, office activities, or team collaboration.

Compensation & Benefits

Compensation will be determined based on factors including skills, experience, qualifications, and location. Salas O'Brien offers a comprehensive U.S.-based benefits package, including:

Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.