IT Project Manager II (Hybrid/Time-Limited) - WashU IT

Location Jefferson City, MO 65102-0720 Scheduled Hours 40 Position Summary As part of our selection process, candidates advancing beyond the initial application review will be asked to submit a brief, approximately 10-minute recorded video response to specific project management questions. This allows applicants to share their experience and approach while helping us identify candidates for interviews. **The Position at a Glance** Washington University Information Security is seeking an experienced IT Project Manager II to lead high-impact cybersecurity initiatives supporting our HIPAA Security Program. This full-time, two-year term limited position offers the opportunity to partner with senior IT and business leaders on projects that reduce institutional risk and strengthen cybersecurity at one of the nation's leading research universities. This is not an entry-level opportunity; we are seeking an accomplished IT project manager who thrives in complex organizations, solves difficult problems, and consistently turns strategy into results. Cybersecurity or HIPAA experience is helpful, but strong IT project management ability, sound judgment, and a proven record of successful delivery are more important. In addition to leading projects, you will perform some business analysis activities by working with stakeholders to understand needs, define requirements, improve processes, document workflows, and translate business objectives into actionable plans. Success requires asking insightful questions, respectfully challenging assumptions, and creating clarity from ambiguity. Our highly collaborative, matrixed environment requires someone who builds trusted partnerships across departments, aligns diverse stakeholders, and leads through influence rather than formal authority. Success depends as much on earning trust and maintaining alignment around shared goals as it does on project management methodology. You will partner with cybersecurity professionals, IT leaders, healthcare stakeholders, and university leadership on initiatives involving HIPAA Security Rule compliance, enterprise risk reduction, governance, and security program maturity. These highly visible projects require confident communication with technical and non-technical audiences and the ability to keep multiple workstreams moving toward measurable results. This hybrid position requires in-person collaboration on the Washington University in St. Louis campus approximately one to three times per month. Candidates who can conveniently support this on-site collaboration are encouraged to apply. The most successful candidates combine thoughtful planning with urgency and personal ownership. They anticipate risks, maintain momentum through competing priorities, and understand that exceptional project leadership requires decisiveness, accountability, disciplined execution, and an unwavering focus on meaningful outcomes. They know when to seek input, challenge assumptions, make decisions, and move projects forward. **A full job description follows this high-level introduction.** Job Description Primary Duties & Responsibilities: Stakeholder and Customer Engagement Creates and executes project communication plan. Develops and communicates project goals, responsibilities, expectations, risks and feedback with all parties in a timely manner. Sets and manages customer and stakeholder expectations specific to the project. Communicates project direction, approach, priorities, events and status to all project resources and business sponsors. Builds working relationships with team members, vendors and other departments involved in the projects. Influences decision-making on projects; works with key stakeholders, sponsors and senior management to secure acceptance and approval of deliverables. Project Analysis and Planning Analyzes and selects appropriate project management methodologies to develop plans, assign roles and responsibilities, manage tasks and deliverables; authors improvements to methodologies. Develops project charter, budget and work breakdown structure (WBS) and other required components of the project plan (change management plan, scope management plan, cost management plan, risk management, procurement management plan, stakeholder management plan, communications management plan, quality management plan, human resource management plan). Identifies needed resources, negotiates use of those resources, assigns responsibilities and develops timeframes to facilitate successful completion of project activities and deliverables. Project Execution, Monitoring and Control Manages execution of project plans to support the ongoing needs of the IT department’s customers. Tracks and monitors project health utilizing standard metrics for schedule, scope, budget and stakeholder engagement; Tracks actual results to plan and analyze impact to report status: takes corrective action. Assigns work to project team and coordinates resources. Assures all necessary project deliverables are completed according to specification in the quality plan. Manages the stated scope and requirements assuring project changes are highlighted, understood and approved by the project sponsor. Assesses and mitigates project risks and issues; engages project team to identify and resolve problems. Relies on extensive knowledge and professional discretion to achieve goals. Manages project procurements and external service providers. Schedules and facilitates meetings related to projects. Manages project closeout activities. Project Leadership Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations. Lends expertise to teams and task forces. Coordinates and facilitates lessons learned sessions for all projects, identifying opportunities for continuous improvement. Ensures project team(s) effectively utilize internal project management process and documentation standards. Actively participates and contributes to PM Community of Practice. Mentors and coaches junior team members. Project Financial Management Collaborates with Project owner to develop project budget. Manages project costs and forecast to budget. Identifies and manages budget risk. Collaborates with Project Owner to identify and quantify impact of project changes on budget. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or table Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications /Professional Licenses : No specific certification/professional license is required for this position. Work Experience: Relevant Experience (4 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Adaptability, Agile Methodology, Clinical Support, Communication, Conflict Resolution, Customer Service, Environment Management, ITIL Framework, Leadership, Lead Work, Learning Quickly, Matrix Management, Problem Resolution, Project Management Software (PMS), Strategic Planning, Team Coordination, Technical Knowledge, Working Independently Grade G15 Salary Range Base pay is commensurate with experience. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.