Job Cost Administrator (Remote)

Job Cost Administrator - (Remote)

MAIN PURPOSE OF THE ROLE: Reporting to the Lead Job Cost Administrator, the Job Cost Administrator is responsible for capturing, maintaining, and analyzing project-related costs and providing project accounting support to help achieve project objectives for Universal Rail Systems (URS) and its subsidiaries.

This role collaborates with Project Managers, Project Accountants, Operations, Payroll, Human Resources, vendors, clients, and other stakeholders to support accurate job costing, purchasing, timesheet administration, financial reporting, and payroll compliance with applicable collective agreements.

KEY RESPONSIBILITIES

· Capture and maintain accurate project-related cost information.

· Collaborate with the Project Manager and Project Accountant to provide project accounting support and help achieve project objectives.

· Prepare, consolidate, and analyze accurate and timely cost reports, reconciliations, and cost forecasts relative to project budgets and schedules.

· Support job setup, maintenance, and closeout activities.

· Report on margins by product and division and analyze estimated costs compared with actual results.

· Ensure the accuracy of job cost information and report on periodic variances and their causes, with particular focus on spending variances.

· Process requisitions from all departments and complete vendor setup packages.

· Issue and process purchase orders, enter purchase order receipts, and code accounts payable invoices.

· Respond to vendor phone calls and emails regarding invoices or payments and complete required follow-up.

· Support procurement planning by assisting Operations with vendor selection and the negotiation of payment terms and prices.

· Collect, analyze, and upload timesheets received electronically from the unionized workforce and provide the information to the Payroll Administrator for processing.

· Work with the Payroll Administrator and HR Coordinator to support payroll compliance with collective agreements.

· Ensure the accurate and timely collection, entry, and verification of timesheets.

· Liaise and maintain professional external communication with clients, auditors, vendors, and other stakeholders.

· Where appropriate, liaise with internal departments and external consultants in the delivery of administrative and business support services.

· Ensure the confidentiality and privacy of financial records as they relate to the organization and its customers.

· Other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong interpersonal, communication, and customer service skills.
• Knowledge of accounting and financial theories, practices, tax requirements, and applicable legislation.
• Strong General Ledger coding skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Ability to enter, maintain, and update accounting records accurately with strong attention to detail.
• Strong analytical, critical-thinking, problem-solving, and decision-making abilities.
• Effective organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to adapt quickly in a fast-paced and changing work environment.
• Ability to work independently and collaboratively as part of a team.
• Ability to coordinate resources, schedules, meetings, and deliverables in an effective and timely manner.
• Ability to communicate professionally with internal and external stakeholders.
• Ability to handle confidential and sensitive information with professionalism and integrity.

JOB REQUIREMENTS

• Degree or diploma in Commerce, Business Administration, Accounting, Finance, or an equivalent discipline.
• 3+ years of accounting or finance experience.
• Construction industry experience is considered an asset.
• Availability to work on statutory holidays when operationally required. A day in lieu will be provided when a statutory holiday is worked.

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