Judicial Education Program and Administrative Coordinator

Description:

The Minnesota Judicial Branch is pleased to announce an opportunity for a Judicial Education Program Coordinator to provide program coordination and administrative support to the Judicial Education Team, the Minnesota District Judges Foundation (MDJF), and the Minnesota District Judges Association (MDJA). Under the direction of the Judicial & Employee Education Program Manager, this position will coordinate the planning and implementation of judicial education programs, conferences, and events. The coordinator will also work closely with the MDJF President and Education Chairs to support educational programming and related initiatives.

The ideal candidate will demonstrate exceptional communication skills and the ability to establish and maintain effective working relationships with judicial officers, faculty, vendors, and colleagues. Candidate should be a highly organized, detail-oriented, and self-motivated professional who takes initiative and is committed to delivering high-quality work. Key responsibilities include coordinating logistics for the monthly Judicial Trial Skills Program, the annual MDJF Fall Educational Conference, MDJA/MDJF events at the Annual Conference of Judges, and other Judicial Branch educational programs and courses. The position requires strong organizational, communication, and problem-solving skills; exceptional attention to detail; and the ability to manage multiple projects and competing deadlines. Travel within Minnesota is required.

Work Schedule and Location:

This is a part-time position classified as a Judicial Education Coordinator, with work performed during regular business hours, Monday through Friday. The position operates in a hybrid work environment, with most work performed remotely. In-person work at the Minnesota Judicial Center in downtown St. Paul, Minnesota, as well as at courthouses and conference locations throughout the state, will be required based on business needs. In-person attendance is generally concentrated during conference weeks.

Examples of Job Duties:

Responsibilities span all phases of judicial education program and conference coordination, from initial planning through implementation and follow-up, and include the following:

Judicial Education Program Coordination:

• Work collaboratively with the Judicial & Employee Education Team to develop, coordinate, and implement judicial education programs, policies, and procedures.
• Plan and facilitate educational events led by the Judicial Education Team, including coordinating program schedules, facilities, faculty, materials, and other logistical needs.
• Participate in program planning meetings and coordinate event details, schedules, timelines, and follow-up activities.
• Research, identify, and evaluate potential sites for judicial education programs and conferences.
• Develop program budget projections, monitor expenses, and review invoices for accuracy and submission to appropriate parties for payment.
• Coordinate conference facilities and on-site arrangements, including room set-up, audiovisual equipment, catering, and technology needs.
• Coordinate faculty logistics and communications, including travel and lodging arrangements, preparation and distribution of educational materials, and presentation technology.
• Monitor conference activities on-site and proactively troubleshoot and resolve logistical or technical issues to ensure successful program delivery.
• Develop and manage requests for proposals (RFPs) for facilities and vendors; negotiate arrangements and prepare contracts with conference facilities, hotels, vendors, and faculty, as appropriate.
• Track continuing judicial education credits for judicial officers in the learning management system, ensure compliance with applicable education requirements and policies, and prepare and distribute education transcripts.
• Prepare and collect petitions for Continuing Judicial Education (CJE) credit and submit applications for Continuing Legal Education (CLE) credit.

MDJF and MDJA Board, Committee, and Membership Support:

• Coordinate scheduling and logistical arrangements for MDJF and MDJA Board and Committee meetings, including reserving meeting dates and space, arranging audiovisual and technology needs, and coordinating meals and catering.
• Solicit agenda items; prepare and distribute meeting agendas and supporting materials; attend meetings, as approved by the MDJF President; and prepare and distribute meeting minutes.
• Follow up on meeting outcomes and assigned action items, including gathering information, preparing reports, and coordinating input from Board and Committee members.
• Maintain and archive meeting records, minutes, and related documentation in both electronic and paper formats, as appropriate.
• Maintain membership records and email distribution lists, including current contact information for senior and fully retired judges.
• Coordinate the logistics and implementation of the MDJF Annual Fall Educational Conference in consultation with the MDJF Board and Program and Education Committee.
• Coordinate communications with conference attendees regarding registration, lodging, and room reservations.
• Oversee advance and on-site conference preparations, including meeting and social room assignments, catering arrangements, audiovisual and technology needs, and coordination with hotel and conference staff.
• Work closely with MDJF Program and Education Committee Chairs to coordinate speakers, presentation schedules, and electronic presentation materials.
• Coordinate conference supplies, evaluations, and other program materials; review invoices for accuracy and submit them to the appropriate parties for payment.
• Coordinate MDJA and MDJF meetings, activities, and events held in conjunction with the Annual Conference of Judges.

Typical Qualifications:

Any combination of education, training, and work experience which indicates possession of the knowledge, skills, and abilities listed below will be considered. An example of an acceptable qualification is:

Minimum Qualifications:

• Graduation from an accredited four-year college or university with course work in judicial, public, or business administration or related field, supplemented by court experience or other administrative analysis experience are highly desirable. Experience in lieu of a degree is acceptable.
• Access to reliable transportation, as this position may require travel within the state of Minnesota.

Preferred Qualifications:

• Experience in program coordination and event planning.
• Experience in meeting and conference planning.
• Experience in adult learning or education programming.
• Experience in managing a budget and use of programs, such as Microsoft Excel.

Knowledge, Skills, and Abilities:

• Knowledge of office management practices, procedures, and techniques.
• Knowledge of principles, methods and techniques of budget and expenditure control.
• Ability to analyze, assemble, and compile information for reports, special studies, and/or surveys.
• Ability to recognize, investigate, and analyze a variety of administrative problems and recommend effective solutions.
• Ability to work with minimal oversight, be accurate, timely, and adhere to relevant procedures of the courts and Judicial Branch Policies.
• Ability to exercise judgment in applying and interpreting administrative policies, procedures, guidelines, and regulations.
• Ability to express ideas effectively both orally and in writing and ability to follow oral and written instructions.

Salary: The expected salary range for external applicants is $27.27 - $34.08 per hour ($56,940 - $71,159 annually). The full salary range for this position is $27.27 - $40.89 per hour ($56,940-$85,378 annually. This position is exempt under the Fair Labor Standards Act and is eligible for state of MN employee benefits.

Position Logistics:

The position is classified as a Judicial Education Coordinator and will work part-time during normal business hours, Monday-Friday. This work will be conducted in a hybrid working environment which includes a mix of remote and in-person work at the Minnesota Judicial Center located in downtown St. Paul, Minnesota, as business need requires. Most work is remote except for conference weeks.

To Apply: Complete and submit your online application with resume and cover letter attached by 12/6/2026 at 11:59pm. Employment offers may be rescinded if the required criminal background check identifies job related convictions.