Junior Administrator (Retail), Account Management Services, Estate Management

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role:

Our Estate Management team helps clients optimise their portfolio performance at each phase of the property life cycle. In this role you will report to Team Manager and Estate Managers based in UK and working closely with client, landlords and client’s FM provider.

Responsibilities:

Data Management

• Enabling changes in Data through ProLease Platform to align with client KPIs

• Preparation of Change Notification Forms to update key external stakeholders on changes to property status

• Reviewing critical dates from lease agreements in relation to required data changes

Financial Management

• Invoice management including first-level verification enabling payment

• Liaising with internal stakeholders and Landlords as required to facilitate invoice payments

Operational Management

• Preparing monthly/quarterly client reports

• Regular update of internal trackers

• Arranging property inspections and key log management

• Working with client FM provider and Landlords advising on lease repairing obligations to facilitate the resolution of any property related matters

• Ensure smooth transition of new properties into management and support the property disposal programme with oversight of senior team member and the Estate Manager

What We're Looking For

• Fluent written and spoken English – Polish & other language a plus

• Good MS Office skills, especially Excel and Outlook

• Good organizational and analytical skills, attention to details

• Good communication skills, conflict-resolution & interpersonal skills

• Creative thinking and ability to work under time pressure

• Knowledge of real estate leases and obligations a plus

• Willingness to take on new challenges, responsibilities, and assignments

What we offer:

• Competitive Rewards & Benefits — Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program

• Flexible Work Environment — Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access

• Career Development & Growth — Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training

• Stability & Recognition — 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies

• Inclusive & Supportive Culture — Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives

• Global Perspective — 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Location:

Remote –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.