Junior AP Specialist (Part-time)

Job Description This is a remote position. We are seeking a meticulous and detail-oriented Part-time Junior Accounts Payable Specialist to support the financial operations for one of our US-based clients. Reporting directly to the Company Controller, you will play a vital role in maintaining vendor documentation, ensuring invoice accuracy, and supporting cash flow management. This part-time, remote position is designed for an organized accounting professional who thrives in a fast-paced environment and takes pride in delivering precise, high-quality financial work. This is a part-time, contractual, freelancer position for a trial period of 3 months while working at home. If you are a highly motivated and detail-oriented individual with experience and qualified based on the criteria below, we encourage you to apply. Upon successful completion of the evaluation period, the contractor's performance will be reviewed and the client will decide whether to renew the contract or not. JOB DESCRIPTION Vendor Onboarding & Setup: Set up new vendor profiles, collect required onboarding documentation (such as Form W-9 and tax records), and maintain accurate vendor master files. Invoice & PO Auditing: Review, analyze, and investigate purchase orders (POs), vendor bills, and goods receipts to ensure accurate general ledger (GL) coding, correct pricing, and required management approvals. AP Processing & Reconciliations: Book vendor bills and journal entries, process electronic payments, and perform routine reconciliations of vendor statements against general ledger accounts. Cash Flow Management & Forecasting: Perform daily and weekly bank transaction reconciliations and assist in preparing rolling cash flow and payment forecasts for leadership. Reporting & Analysis: Conduct regular AP aging reviews, prepare cash forecasts, and generate ad hoc reports or reconciliations as requested by management. System Optimization: Participate in maintaining and optimizing accounting systems and workflows to achieve continuous improvement and department efficiency. Cross-Functional Collaboration: Partner with accounting team members and client stakeholders to obtain accurate data and records required for daily operations. Reporting Requirements: Report directly to the company controller. Must be available for meetings and updates during client working hours - US Eastern time zone. Requirements EDUCATION AND EXPERIENCE Bachelor’s Degree in Accounting or Finance At least 1-3 years of proven experience as an AP specialist, Accountant or Bookkeeper. TECHNICAL AND OTHER SKILLS (MUST-HAVES) Core Accounting Knowledge: Solid understanding of AP workflows, GL account coding, bank reconciliations, and financial reporting principles. Advanced Excel Proficiency: Expertise in leveraging pivot tables, lookups, SUMIF functions, and macros for data management. Availability: mandatory availability for updates and meetings during US Eastern Time (EST) working hours. Excellent verbal/written communication skills with the ability to effectively communicate with all levels of personnel Organized, independent, self-motivated, detail-oriented team player. Proactive and takes initiative without constant direction PREFERRED QUALIFICATIONS Experience in the retail or beauty industry is a plus. US Client Experience: Prior experience servicing US-based clients or working with US GAAP and tax processes. System & AI Proficiency: Hands-on experience with ERP systems (e.g., QuickBooks Online, NetSuite, AppFolio) and basic competency using AI/prompting tools for operational efficiency. Knowledge using and having strong prompting skills with AI tools is a big plus. REQUIREMENTS FOR REMOTE WORK Eligible to work as a remote freelancer legally or as a contractor based in the Philippines Natural-born Filipino citizen or Foreigner with a working VISA or permit to work in the Philippines legally. Has own computer or laptop capable of handling the rigorous demands of work. Has a fast and reliable internet connection at home (at least 200-300 MBPS) Has a quiet and distraction free work environment at home. Willing to work in graveyard shifts or changing shift US schedules. HOURS OF WORK Work from home. Full-time freelancer, contractual position 9:00AM to 11:00AM EST US Time Mondays to Fridays Minimum of 2 hours guaranteed shift per work day With possibility of extra hours per day if approved by manager US Holidays off and unpaid PH Holidays are normal working hours / days during the evaluation period and are off and paid when renewed. Any overtime needs to be pre-approved by the client Benefits COMPENSATION: $5 to $7 per hour GROSS rate depending on experience TAXATION: As per Philippine Bureau of Internal Revenue (BIR) regulations, professional fees for self-employed individuals are subject to a 5% or 10% Expanded Withholding Tax (EWT) . The final tax will be calculated based on the freelancer's submission of a valid Certificate of Registration (COR) as self-employed . CONTRACT: This is a 3-month long freelancing trial contract (full-time) that can be done remotely at home with a computer and a fast and reliable internet connection. There are no benefits for Freelancers during the evaluation period. POSSIBLE RENEWAL: However, if the Client decides to renew the contract there may be certain benefits such as paid sick leaves, paid vacation leaves, HMO health insurance and 13th month pay. These are not guaranteed and everything will depend on performance and client discretion. REPORTING TO: Although you will be reporting directly to the designated manager from our client, you will also be reporting to and will be supervised by Big Ideas Social Media Inc, who is the consultant and service provider (Agency) of the US business. Big Ideas will be the ones to provide your compensation and other HR and administrative needs locally. LEGAL STATUS: You will be classified as “Self-Employed” when it concerns legality and taxation. You will not be considered an employee of our Client or Big Ideas Philippines but instead, you will be a self-employed freelance professional. SCREENING AND VETTING PROCESS: We use AI tools to assist our team with initial application reviews and resume screening. These tools are strictly supportive; human judgment is at the core of our process, and all final hiring decisions are made by people. For information regarding your data privacy, please contact us.