Junior Grants and Procurement Officer

Responsibilities:

● Grant Administration: Assist with calls for proposals, application screening, evaluation documentation, and grant award procedures.

● Beneficiary Monitoring: Track reporting deadlines, payment schedules, deliverables, and contractual obligations.

● Documentation Checks: Review reports, invoices, proof of payment, expenditure lists, and supporting documents for completeness.

● Payment Support: Compile payment files, follow up on missing documents, and coordinate with the Finance and Administration unit.

● Beneficiary Support: Assist with training sessions and provide guidance on reporting, documentation, and procurement requirements.

● Procurement Support: Assist with quotations, supplier documentation, comparison tables, evaluation records, and simple purchases.

● Records and Compliance: Maintain organised grant and procurement files for audits, donor reviews, and internal controls.

● Reporting and Coordination: Update tracking tools, prepare status reports, coordinate with project teams, and support process improvements.

Requirements:

● Bachelor’s degree in Administration, Finance, Procurement, Project Management, Law, Business, or a related field.

● 2–3 years of relevant experience in grants, procurement, administration, finance, or project support. ● Basic knowledge of grants management, procurement procedures, donor compliance, and financial documentation.

● Proficiency in Microsoft Word, Excel, and document management systems.

● Strong organisational, communication, coordination, and problem-solving skills.

● Good command of written and spoken English; French is an advantage.

● Experience in international cooperation, NGOs, or donor-funded projects is an asset.

What we offer:

● Competitive Salary Package: Receive a pay package that matches your skills and experience.

● Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.

● Health Coverage: Get medical, dental, and vision insurance for you and your dependents.

● Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.

● Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.

● Team Engagement: Join team-building activities and wellness programs.

● Modern Tools: Use the latest technology to excel in your role.

● Career Growth: Clear paths for promotion and professional development.

● Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.