Junior PMO

About emagine

emagine is a European consulting company. We help organisations adapt and succeed in a changing world. We bring together decades of experience, an international footprint and people with real expertise 1. Our vision is to become a global consultancy, recognised as a pioneer in the industry 1. Our work is guided by four values: Dedicated, Responsible, Genuine, Confident 3.

Your role

You'll keep our recruitment projects running smoothly, from documents and data to margin calculations. You'll work side by side with Sales, Sourcing and REM, helping them move faster and stay organised. The role grows with you. You start with the fundamentals, and over time you shape how we work.

What you'll do

1. Support recruitment projects (admin and documents)

• Create and manage documents on the company drive

• Check the quality of data and documents, and report errors

• Prepare Excel summaries and reports

• Prepare margin calculations following set rules

2. Coordinate with other teams

• Work closely with Sales, Sourcing and REM to keep service quality high and delivery fast

• Keep data in our systems consistent and up to date

• Flag risks and delays early

3. Improve how we work (the role evolves over time)

• Run existing automations

• Suggest ways to simplify repetitive tasks

• Document processes and good practices

What we're looking for

Required:

• Excellent accuracy and attention to detail

• Confident Excel skills (formulas, filtering, organising data)

• Ability to work across several systems at the same time

• Clear written communication in Polish and English (conversational level)

• Independence: you deliver your part of the process and raise issues when they come up

• Strong organisation and a good grip on deadlines

Nice to have:

• Experience in project administration, sales support, recruitment or PMO

• Knowledge of SharePoint, Microsoft 365 and CRM-type tools

• Interest in AI and automation (Power Automate, macros, scripts, AI chatbots)

• Experience working with clients or suppliers

You don't need IT or consulting experience. If you're ready to learn fast, we'll show you the rest.

What we offer

• Real influence on how the Sales, Sourcing and REM teams work

• A role in an international consulting company

• Onboarding and support to learn our processes and systems

• Hybrid work (2-3 days a week in the office) in a modern office in central Warsaw, ul. Wronia 10

• Access to training, career development and One-to-One conversations, which every emagineer gets

We empower companies with high-end IT services

emagine is a high-end business, engineering & IT consulting company. Enabled by an extensive network of experts, emagine powers progress, solves challenges and delivers real results through tailored high-end consulting services. emagine is headquartered in Copenhagen, Denmark with departments in France, Germany, Ireland, the Netherlands, Norway, Poland, Portugal, Sweden, United Kingdom, United Arab Emirates as well as India. Over the last couple of years, the company has grown extensively, increasing its international footprint to become one of the biggest consultancies in its segment in Europe and beyond. emagine A/S is owned by private equity company Axcel and a group of senior staff and board members.

Are you our new colleague?

At emagine, we value diversity immensely. Both when it comes to backgrounds and competences, but also in relation to personality and individual ambition. We are a diverse and well-rounded group made up of experienced specialists, generalists, recent graduates and self-taught people. We are generally curious, helpful and happy to share knowledge with our colleagues.

We are proud of our values that are based on honesty, kindness, helpfulness and solidarity. We nurture a strong community culture, where cooperation is paramount – not just locally but also across borders with our international departments. Only in unison can we provide the best service to our clients and affiliated consultants – and that is our goal. As an employee of emagine, you will experience a close-knit culture in which people stand side by side and where there is an emphasis on building close relationships. Going to work must be a fun and enriching experience yet still provide a challenge. That is why we take several steps to ensure that work is motivating and engaging. Finally, we also strive to create the right conditions for physical and mental wellbeing.

Want to know more about what it is like to work at emagine?

Visit our Instagram to get a better idea of who we are or get in contact with our HR department.