Junior Real Estate Legal Assistant

Position: Real Estate Legal Assistant

Location: Remote in Colombia, Mexico, Peru and Argentina

Employment Type: Full-time

Experience Level: 1-3 Years

Schedule: Monday to Friday | Business Hours

Language Requirement: Advanced English Required

Modality: Remote

ROLE OVERVIEW The Real Estate Legal Assistant provides administrative and transactional support to attorneys handling residential real estate matters. This role is responsible for managing files throughout the transaction lifecycle, preparing legal documents, coordinating with clients and third parties, tracking critical deadlines, and supporting closing activities. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple transactions simultaneously in a deadline-driven environment. Success in this role requires strong communication skills, exceptional attention to detail, and the ability to work independently while maintaining a high level of professionalism and confidentiality.

KEY RESPONSIBILITIES Transaction & File Management

• Open, organize, and maintain real estate transaction files from contract through closing.
• Track and monitor critical transaction deadlines, including attorney review, inspection periods, mortgage contingencies, and closing dates.
• Maintain transaction checklists, calendars, and file status reports.
• Ensure all case files remain accurate, organized, and up to date.
• Monitor transactions to ensure timely completion of required activities.

Legal Document Preparation

• Draft, format, revise, and prepare legal correspondence and transactional documents.
• Assist with the preparation of contract riders, estoppel certificates, tax prorations, post-closing escrow documents, and related real estate documentation.
• Review documentation for completeness and accuracy prior to distribution.
• Manage document revisions and ensure proper version control.
• Support attorneys with preparation of closing and transaction-related documents.

Closing Coordination & Transaction Support

• Coordinate with clients, title companies, lenders, real estate brokers, and other transaction stakeholders.
• Order and review title commitments, payoff statements, HOA documents, and municipal transfer stamp requirements.
• Assist attorneys in preparing settlement statements and closing documentation.
• Support pre-closing and post-closing activities to ensure smooth transactions.
• Monitor outstanding items and follow up with relevant parties to avoid delays.

Client & Third-Party Communication

• Serve as a point of contact for clients and transaction participants.
• Communicate professionally with lenders, title companies, brokers, and vendors.
• Provide status updates and respond to routine inquiries.
• Coordinate document collection and information requests.
• Maintain exceptional client service throughout the transaction process.

Administrative & Technology Support

• Manage electronic signatures using DocuSign and similar platforms.
• Utilize client portals and secure file-sharing tools to transmit confidential documentation.
• Assist with scheduling, file organization, billing support, and data entry activities.
• Maintain digital records and document management systems.
• Support attorneys and staff with day-to-day administrative needs.

REQUIREMENTS Must Have:

• 1-3 years of experience as a Legal Assistant, Real Estate Legal Assistant, Real Estate Paralegal, or related legal support professional.
• Strong written and verbal communication skills.