Legal Administrator

Job Description This is a remote position. We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations. We are seeking a highly organized and detail-oriented Legal Administrator to support day-to-day legal and administrative operations. This role involves managing legal documentation, coordinating with clients, and ensuring smooth workflow across legal matters, including handling client communications via phone and email. Responsibilities Legal & Administrative Support Prepare, format, and manage legal documents, contracts, and correspondence Maintain and organize legal files, records, and document management systems Assist with drafting basic legal documents and templates Conduct basic legal research where required Client Communication & Call Handling (VXT) Manage inbound and outbound client calls using VXT or similar systems Ensure all calls, messages, and client queries are followed through promptly Maintain a high standard of client service, ensuring same-day response to all client communications Coordinate call notes, updates, and follow-ups with the legal team Escalate urgent matters to lawyers where required Client & Workflow Coordination Manage emails, calendars, and meeting coordination Handle client communication, including follow-ups and status updates Track case progress and ensure deadlines are met Liaise with lawyers, clients, and third parties Assist with onboarding new clients and file setup General Support Perform general administrative tasks to support the legal team Assist with billing coordination, invoicing, and documentation Ensure compliance with internal processes and legal procedures Requirements Requirements 1–3+ years’ experience in legal administration or similar role Experience handling client calls and communications professionally Strong organizational and multitasking skills Excellent written and verbal communication skills High attention to detail and responsiveness Ability to work independently in a remote environment Nice to Have Experience with VXT or similar VoIP/call management systems Experience in conveyancing, family law, or immigration law Familiarity with legal/CRM systems (e.g., Clio, LEAP, Smokeball) Exposure to Australian / UK legal processes Benefits Remote work flexibility with a competitive compensation package. Access to industry-leading tools and resources. Opportunities for professional development and training. Impactful role in supporting financial solutions and client success. Note: Only shortlisted candidates will be contacted for further discussions. Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.